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Describe an input's state, an event, or an expired amount of time, which is required before this process or procedure can begin.
Details of Entry Criteria |
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Using conventional rules for flowcharting, as referenced in Annex C - Flowcharting Symbols, draw a pictorial presentation of the inputs, activities, sequence, decision points, and outputs within the process/procedure.
Number each activity that has further details in the Activities Table.
Describe the inputs consumed by the activities in the process/procedure.
Input |
Detail of Inputs and remarks |
Ref. |
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Template Reference |
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Describe the set or web of activities performed as part of this process/procedure.
No. |
Activities |
Action by |
Detail of activities and remarks |
Ref. |
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Field |
Description |
No. |
Refers to number on process/procedure map. |
Activities |
Refers to name or title in box on process/procedure map (similar but not necessarily identical). |
Action by |
Functions that perform the activity. Refer to Roles. |
Details |
Describes main activities such as develop, review, and approve. |
Ref. |
Reference the elements of the standard being covered by the activity; can also reference other documents such as procedures, guidelines, templates, checklists, training, and tools. |
Describe the outputs produced or modified by the activities in this process/procedure.
Output |
Detail of Outputs and remarks |
Ref. |
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Template Reference |
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Describe the validation activities or checklists to determine if the outputs are usable.
Output Validation |
A checklist of the properties that each output must have to validate each deliverable. |
Reference |
Describe the verification activities or checklists to determine if the outputs are within specification.
Process/procedure Verification |
A checklist that reflects the process/procedure flow of each input. |
Reference |
Describe an output's state (or condition) required before the process or procedure can be declared "complete".
Details of Exit Criteria |
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Process Measures |
How this process/procedure is measured to determine its contribution to the business. Will need to compile data, possibly to demonstrate to the organisation the return on the investment from the process improvement |
Reference |
Description |
Storage Location |
Filing / Index |
Minimum Storage Period |
Field |
Description |
Description. |
Number or title of the record or form. |
Storage Location |
Identifies where the item can be found. |
Filing / Index |
Sequence of the document. |
Minimum Storage Period |
Amount of time a record or document will be kept once created. |
Number |
Name |
Revision Date |
Owner |
Other columns may be added to the document management table, however, items such as Approvals, and storage can be found on master lists and it is better not to duplicate information (may be contradicting).
As a general rule, a record is something you need, to prove that you have done something, such as a signature, a completed form; a document is used or referenced or filled out like a template for a plan, a training form that is filled in.