Operational Standard for the Security of Information Act

On December 24, 2001, amendments to the Official Secrets Act, as adopted by Parliament, became law. The Act was renamed the Security of Information Act. The amended Act aims to, among other things, modernize the espionage provisions and introduce new concepts, such as special operational information and persons permanently bound to secrecy.
Date modified: 2003-03-17

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Long description for image: Data Flow Diagram for SOIA Information Gathering and Exchange

The diagram details the various steps for both a Scheduled Organization and Designated Persons in the SOIA Information Gathering and Exchange process.

The process begins with the completion of a Record of a Person in a Scheduled Department or Agency (form TBS/SCT 330-316) by the Scheduled Organization.

At the same time, the Designated Person completes form TBS/SCT 330-317 A: Recommendation to Designate "Persons Permanently Bound to Secrecy" which identifies the requirement and makes a recommendation. This then generates a Form and Letter of Notice: "Persons Permanently Bound to Secrecy," TBS/SCT 330-317 B&C for Deputy Head approval.

An SOIA briefing is then given to the Designated Person. Following the briefing the Designated Person and DSO sign "Persons Permanently Bound to Secrecy," TBS/SCT 330-317 B&C.

If the Designated Person declines to acknowledge and/or sign the letter, the Security Official generates affidavit TBS/SCT 330-318. Copies of TBS/SCT 330-317 A, B&C and TBS/SCT 330-318are retained in the Personnel Security Screening File.

If the Designated person signs the letter, a copy of form TBS/SCT 330-316 is retained in Personnel Security and all original documentation for forms TBS/SCT 330-317 A, B&C and TBS/SCT 330-318 is forwarded to CSIS.

The original forms are retained within the CSIS repository in accordance with PSE 065.

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