Directive on Leave and Special Working Arrangements

Ensures that departments and agencies within the core public administration soundly, consistently and effectively manage paid and unpaid absences from work, as well as special working arrangements.
Date modified: 2013-11-28

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Glossary

as and when required (selon les besoins)
Is the situation whereby a person with no assigned hours of work reports when needed and usually in response to an urgent need.
casual worker (personne nommée à titre de travailleur occasionnel)
Is a person employed on a casual basis pursuant to the Public Service Employment Act.
core public administration (administration publique centrale)
Refers to departments named in Schedule I and the other portions of the federal public administration named in Schedule IV of the Financial Administration Act.
excluded employee (employé exclu)
Is a person who occupies a position that has been identified by the employer in accordance with the Public Service Labour Relations Act as not being represented by a bargaining agent because of the nature of the duties of the position.
indeterminate (indéterminée)
Is the indefinite period for which a person is appointed pursuant to the Public Service Employment Act.
leave with income averaging (congé avec étalement du revenu)
Is an authorized working arrangement whereby eligible persons are able to reduce the number of weeks worked in a specific 12-month period by taking leave without pay for a period of between 5 weeks and 3 months. Although pay is reduced and averaged out over the 12-month period, pension and benefits coverage (as well as the applicable premiums and contributions) continue at the pre-arrangement levels.
leave with pay (congé payé)
Is an authorized paid absence from work in accordance with the relevant collective agreement or terms and conditions of employment.
leave without pay (congé non payé)
Is an authorized unpaid absence from work, in accordance with the relevant collective agreement or terms and conditions of employment, while maintaining continuity of employment.
part-time (temps partiel)
Is the situation whereby a person is ordinarily required to work more than one third of but less than the normal scheduled daily or weekly hours of work established for persons doing similar work.
part-time worker (travailleur à temps partiel)
Is a person who is not ordinarily required to work more than one third of the normal scheduled daily or weekly hours of work established for persons doing similar work.
person with the delegated authority (personne ayant le pouvoir délégué)
Is a person identified under the departmental delegation of authorities instrument for the administration of leave.
persons appointed to the core public administration (personnes nommées à l'administration publique centrale)
Are persons occupying one of the following types of positions: indeterminate, term of three months or more, term of less than three months, casual worker, seasonal worker, as and when required, excluded, unrepresented, part-time, and part-time worker.
political activity (activité politique)
Has the same meaning as established under Part 7 of the Public Service Employment Act for the purpose of this directive.
pre-retirement transition leave (congé de transition préalable à la retraite)
Is an authorized working arrangement whereby eligible persons who are eligible for an unreduced pension or are within two years of becoming eligible for an unreduced pension are able to reduce the length of their workweek by up to 40 per cent. The person's salary is reduced while the pension and benefits coverage (as well as the applicable premiums and contributions) are maintained at pre-arrangement levels.
public service (fonction publique)
Has the meaning given to that expression in the Public Service Superannuation Act.
public service collective agreements implementation order (ordonnance d'application des conventions collectives dans la fonction publique)
Is the instrument by which deputy heads are authorized and directed to exercise and perform such powers and functions of the Treasury Board as may be required to give effect to and administer the provisions of a collective agreement.
relevant collective agreement (convention collective pertinente)
Is the collective agreement for the bargaining unit to which the person is assigned or would be assigned, were the person's position represented or not excluded. For positions classified as PE and OM, the relevant collective agreement is that applying to the Program and Administrative Services Group. For positions classified as PO-IMA and PO-TCO, the relevant collective agreement is that applying to the Technical Services Group.
seasonal worker (travailleur saisonnier)
Is the term used for persons performing duties of a seasonal nature.
special working arrangements (modalités de travail spéciales)
Is, for the purpose of this directive, pre-retirement transition leave and leave with income averaging.
term of less than three months (période déterminée de moins de trois mois)
Is a specified period of less than three months for which a person is appointed pursuant to the Public Service Employment Act.
term of three months or more (période déterminée de trois mois ou plus)
Is a specified period of three months or more for which a person is appointed pursuant to the Public Service Employment Act.
time off with pay (temps libre payé)
Is, for the purpose of this directive, a paid absence from work (for a short duration as defined in Appendix A of this directive) for one of the three following reasons: time off for voting; time off owing to adverse climatic or environmental conditions; and time off for personal medical and dental appointments.
unrepresented employee (employé non représenté)
Is a person appointed to a position that is not represented by a bargaining agent.
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