Guideline on Common Financial Management Business Process 3.1 - Manage Procure to Payment

This guideline defines Manage Procure to Payment, which begins with the identification of procurement need and ends with a finalized payment issued by the Receiver General for expenditures that involve operational or capital procurement using a purchase order or other type of contract.
Date modified: 2012-01-10
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Long description for image: Figure 6. Verify Unencumbered Balance (Subprocess 3.1.3) - Level 3 Process Flow

The figure is a process flow diagram comprising activities, connectors, inputs/outputs and decisions.

This diagram depicts the Level 3 process flow for Subprocess 3.1.3 – Verify Unencumbered Balance, which is launched by a connector from either Subprocess 3.1.2 – Determine/Exercise Expenditure Initiation Authority or Subprocess 3.1.5 – Manage Contracts. Both scenarios trigger Activity 3.1.3.1 – Determine Unencumbered Balance, which results in a decision titled “Sufficient unencumbered balance?”. The YES flow advances to Activity 3.1.3.2 – Provide Authorization (Section 32 of the FAA), followed by a connector to Subprocess 3.1.4 – Manage Commitments.

The NO flow for “Sufficient unencumbered balance?” proceeds to a subsequent decision titled “Obtain funding elsewhere?”, where the YES flow has a connector to Business Process 1.2 – Manage Forecasting and Budget Review and the NO flow ends both the subprocess and the Manage Procure to Payment business process.

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