Guideline on Common Financial Management Business Process 3.1 - Manage Procure to Payment

This guideline defines Manage Procure to Payment, which begins with the identification of procurement need and ends with a finalized payment issued by the Receiver General for expenditures that involve operational or capital procurement using a purchase order or other type of contract.
Date modified: 2012-01-10
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Long description for image: Figure 9. Administer Contracts and Deliverables (Subprocess 3.1.6) - Level 3 Process Flow

The figure is a process flow diagram comprising activities, connectors, inputs /outputs and decisions.

This diagram depicts the Level 3 process flow for Subprocess 3.1.6 – Administer Contracts and Deliverables, which has a connector from Subprocess 3.1.5 – Manage Contracts. Either or both of the following two activities can occur: Activity 3.1.6.1 – Monitor Contract and Activity 3.16.2 – Match Deliverables With Receiving Document, which is triggered by the receipt of input in the form of deliverables. Both activities lead to the decision titled “Action required?”, where the YES flow will trigger one or more of the three following scenarios:

  • A connector to subprocess 3.1.5 – Manage Contracts;
  • A connector to business process 7.1 – Manage Vendor Master Data File; or
  • A connector to Activity 3.1.6.4 – Resolve Issues With Vendor.

All scenarios continues with the NO flow to Activity 3.1.6.3 – Match Deliverables With Contract and then to the decision titled “Accept?”. The NO flow for this decision revisits the earlier decision “Action required?”. The YES flow results in output in the form of acceptance of deliverables (section 34 of the FAA) and the decision titled “Asset?”. The YES flow for this decision advances to the connector for one of the following:

  • Business Process 4.1 – Manage Other Capital Assets;
  • Business Process 4.2 – Manage Real Property; or
  • Business Process 4.3 – Manage Inventories.

The YES flow then continues with the NO flow to the connector for Subprocess 3.1.7 – Manage Payables.

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