Guideline on Common Financial Management Business Process 3.2 – Manage Travel

Long description for image: Figure 16. Manage Departmental Travel Expense Card/Account (Subprocess 3.2.11) – Level 3 Process Flow

This figure is a process flow diagram comprising activities, connectors, inputs/outputs, and decisions.

The diagram depicts the Level 3 process flow for Manage Departmental Travel Expense Card/Account (Subprocess 3.2.11), which starts with Activity 3.2.11.1 – Define Travel Card/Account Requirements. The output is a completed card/account request. The flow continues to Activity 3.2.11.2 – Provide Recommendation for Approval and advances to the decision titled “Provided?” The “No” flow for this decision ends the Manage Departmental Travel Expense Card/Account subprocess. The “Yes” flow proceeds to Activity 3.2.11.3 – Provide Authorization and the decision titled “Authorized?” The “No” flow for this decision ends the Manage Departmental Travel Expense Card/Account subprocess.

The “Yes” flow proceeds to Activity 3.2.11.4 – Obtain Travel Card/Account Details From Departmental Travel Card Coordinator. The output is the travel card/account, which will trigger one or more of the following three scenarios:

• A connector to Manage Travel Administration (Subprocess 3.2.6);
• Activity 3.2.11.5 – Monitor Use of Travel Card/Account; or
• Activity 3.2.11.7 – Retrieve or Cancel Card.

All scenarios end the Manage Departmental Travel Expense Card/Account subprocess.

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