Guideline on Common Financial Management Business Process 3.2 – Manage Travel
Long description for image: Figure 6. Manage Travel Requests (Subprocess 3.2.3) – Level 3 Process Flow
This figure is a process flow diagram comprising activities, connectors, inputs/outputs, and decisions.
The diagram depicts the Level 3 process flow for Manage Travel Requests (Subprocess 3.2.3). It starts with a connector from Manage Travel Plans (Subprocess 3.2.1) or from Manage Blanket Travel Authority (Subprocess 3.2.2) and then flows to four sequential activities:
- Activity 3.2.3.1 – Estimate Travel Costs;
- Activity 3.2.3.2 – Complete Travel Authorization and Advance Request;
- Activity 3.2.3.3 – Determine Appropriate Expenditure Initiation Authority; and
- Activity 3.2.3.4 – Exercise Travel and Advance Authorization.
The activities flow to the decision titled “Travel authorized?” The “No” flow for this decision ends both the Manage Travel Requests subprocess and the Manage Travel business process. The “Yes” flow advances to the following two connectors:
- Verify Unencumbered Balance (Subprocess 3.2.4); and
- Manage Commitment (Subprocess 3.2.5).
Completion of both subprocesses results in the output of an approved travel authorization and advance request. The flow continues to Submit Travel Advance Request (Subprocess 3.2.3.5) and continues to the following two connectors, where it ends:
- Manage Travel Administration (Subprocess 3.2.6); and
- Manage Travel Claims and Advance Requests (Subprocess 3.2.7).