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2010-11
Report on Plans and Priorities

Canada Industrial Relations Board

Supplementary Information (Tables)

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity	2008–09 Level as %	2010–11 Target as %	Description/Comments
1a. Training for Procurement and Materiel Management Staff	—	100%	The CIRB Procurement and Materiel Management staff comprises a complement of two FTEs, the Manager and a procurement officer. The online Green Procurement course (C215) offered by the Canada School of Public Service (CSPS) will be a required course as part of their 2010–11 training plan.
1b. Training for Acquisition Cardholders	—	50%	The online Green Procurement course (C215) offered by the CSPS will be a recommended course for all acquisition cardholders as part of their 2010–11 training plan.
2. Performance Evaluations	–	100%	Requirement for ensuring environmental considerations form part of the procurement decision-making process will be included in the performance evaluation of the Manager, Materiel Management, as well as in the evaluation of the subordinate procurement employee.

3. Procurement Processes and Controls

The CIRB continues to support the protection of the environment and sustainable development by ensuring environmental considerations form part of the procurement decision-making process and choosing preferable goods and services within the green market.

The CIRB is also reviewing its materiel management and procurement policies, directives and procedures, which will provide the capacity to track, monitor and report on green procurement targets and initiatives in line with Government of Canada direction.

Part B: Use of Green Consolidated Procurement Instruments

Description/Comments
The CIRB purchases primarily involve office supplies, office furniture and IT equipment. These purchases are made through the use of the PWGSC Standing Offer on products and services that provides best prices, better quality and a green procurement guarantee (e.g. recycled material, environmental performance). In FY 2010–11, the CIRB will amend its procurement/acquisition database to capture and track the use of green consolidated procurement instruments, and purchases that include environmental considerations.

Description/Comments

The CIRB purchases primarily involve office supplies, office furniture and IT equipment. These purchases are made through the use of the PWGSC Standing Offer on products and services that provides best prices, better quality and a green procurement guarantee (e.g. recycled material, environmental performance).

In FY 2010–11, the CIRB will amend its procurement/acquisition database to capture and track the use of green consolidated procurement instruments, and purchases that include environmental considerations.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Description/Comments
The CIRB is in the process of replacing fax machines by fax servers at headquarters as well as in its regional offices. Incoming faxes will be received through the network thereby reducing considerably the use of paper and ink as well as the asset inventory.

Upcoming Internal Audits and Evaluations over the next three fiscal years

A. All upcoming Internal Audits over the next three fiscal years

1. Name of Internal Audit	2. Internal Audit Type	3. Status	4. Expected Completion Date
IT Asset Management Horizontal Audit Conducted by the Office of the Comptroller General in Small Departments and Agencies	Assurance on measures to manage IT asset inventories, including software licences	In progress, examination completed in December 2009	Final Report due April 2010

Electronic Link to Internal Audit and Evaluation Plan: http://www.tbs-sct.gc.ca/ia-vi/docs/plans-eng.asp