Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Green Procurement has been a focus of federal greening efforts as reflected in the Green Procurement Policy, based on the approach that life-cycle management of assets begins with procurement. Integrating environmental performance into planning, acquisition, use and disposal can improve the purchasing of green products, reduce the in-use costs and impact, and ensure disposal is in accordance with environmental standards. Purchasing greener products, whether more energy efficient, less harmful or containing a higher percentage of recycled material, can make a significant impact. The government-wide guidance document on greening operations had specific suggestions for green procurement, green fleet and greenhouse gas emissions from buildings. In support of the environmentally focused efforts being made by the department and the federal government as a whole, AAFC has placed significant focus on the need to "green" its departmental operations where possible. The department continues to explore greener options related to vehicle acquisition processeses, and has increased the number of ethonol blend rated and hybrid vehicles in the department's fleet. The departmental Procurement Review Board reviews all significant procurement activities and strives to incorporate environmental performance considerations where practical and feasible. The department also continues to educate clients on the importance of incorporating green elements into procurement requirements where feasible. For example, AAFC only approves a major cleaning-services contract if the client incorporates green initiatives into the Request for Proposal. The department is also actively engaged in seeking a means to promote and make mandatory the use of duplex printing to decrease paper consumption; it also considers duplex capability in its acquisition plans.

Results achieved:

AAFC has been successful in incorporating green elements into the procurement approval process. AAFC awarded seven contracts for cleaning services in 2008-09 (total value of $5.3 million), all of which incorporated the use of green products and practices where feasible.

Contributions to facilitate government-wide implementation of green procurement:

AAFC strives to share any success stories with other departments and welcomes any best practices that have been established. Members of the Asset Management Team attend various government-wide working groups and encourage government-wide implementation.

Green Procurement Targets

Has the department established green procurement targets?

Yes

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Yes

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Agency has initiated the development of a draft green procurement plan, which will be approved and finalized in 2009-2010.

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Summary of green procurement targets:

The Agency has developed draft preliminary green procurement targets, which will be reviewed, refined and approved in 2009-2010.

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

New line objects were created in the Agency’s integrated finance and procurement system for fiscal year 2008-2009 to identify all procurement of green and environmentally friendly products. This has created a baseline of information to analyze trends and monitor progress.

All procurement personnel have attended courses that include information on the Green Procurement Policy and the application of its principles throughout the procurement process. All staff performing procurement have completed the online course on Green Procurement Policy offered by the Canada School of Public Service.

Green procurement commitments have been included in the performance evaluation of the head of materiel management. A section on green procurement consideration has been included in the operational plan.

Results achieved:

Use of the new line object codes has provided a baseline database for monitoring progress and analyzing trends over the years.

Training provided procurement personnel with the knowledge and awareness to apply green procurement considerations in their work. This increased knowledge will lead to improved tracking of green procurement and purchasing.

Contributions to facilitate government-wide implementation of green procurement:

Not Applicable

Are these green procurement targets the same as those identified in the department's Sustainable Development Strategy report in this DPR?

Summary of green procurement targets:

1. Increased use of remanufactured toner cartridges.
   Toner cartridges are purchased using standing offers for remanufactured or virgin toner cartridges. With the increased orders for remanufactured toner cartridges, manufacturers will be producing and perfecting their products to minimize the negative impact these products have on the equipment. Having a good product will increase efficiency of the equipment, save resources, and increase cost savings.

2. Increased volume of existing supplies being substituted by green products.
   Most goods are purchased through the mandatory standing offers established by Public Works and Government Services Canada. More standing offers have been established, thereby increasing the choices of green products and savings. Increased use of green products and practices has a direct positive impact on the environment.

3. The purchase of energy- efficient equipment when replacing existing equipment.
   All equipment is purchased through standing offers for products that have already qualified products as energy efficient. Re-evaluating needs (instead of replacing existing equipment) and consolidating options have contributed to a decrease in the quantity of equipment being replaced. With the increased use of multi-functional equipment, energy use will decrease, air quality will improve, efficiency of resources will increase, and cost savings will be realized.

Results achieved:

Training provided to procurement personnel has increased their knowledge, and will lead to improved tracking of green procurement and purchasing.

Increased use of government issued standing offers will result in cost savings and contribute to the overall commitment to greening government operations.

Increased use of multi-functional units and energy-efficient equipment will result in reduced energy use, improved air quality, increased efficiency of resources, and cost savings.

With baseline information created, results achieved will be easier to monitor and compare over the years.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• The Canada Border Services Agency (CBSA) used Public Works and Government Services Canada standing offers (for example, for vehicles) to purchase CBSA assets.

• The CBSA encouraged the use of double-sided printing for requests for proposals and the use of recycled paper for bids.

• The CBSA communicated the availability of green procurement training to CBSA personnel.

• The CBSA initiated a centralized asset management framework in 2009 that will incorporate environmental factors into the planning, acquisition, use and disposal of goods and services, as well as into policies and guidelines.

Results achieved:

• The CBSA met the requirements of the Policy on Green Procurement by using Public Works and Government Services Canada standing offers.

• CBSA contracting officers used double-sided printing and recycled paper for bids.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Summary of green procurement targets:

• Develop and implement a national green procurement program.

• Train all procurement personnel on green procurement.

• Develop and implement a life-cycle approach to asset management.

• Develop and implement a paper reduction policy.

Results achieved:

Results will not be reported on until 2010.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Canada Industrial Relations Board carried out/followed the Policy on Green Procurement by reducing environmental impact of its operations and by promoting responsible integration of environmental performance considerations, when applicable.

Results achieved:

This was achieved by analyzing and evaluating the total life cycle of goods and services to be purchased.

Has the department established green procurement targets?

Summary of green procurement targets:

(a) Consider and implement the reduction, reuse and recycling possibilities throughout the life cycle, from as early as the contracting planning phase to the disposal phase.

(b) Evaluate potential suppliers' ability and/or capacity to satisfy the environmental performance criteria.

(c) Carry out asset disposal in the most environmentally responsible way, such as waste minimization and/or diversion.

Results achieved:

The CIRB was able to reduce waste, by carrying out reuse and recycling programs, making better use of assets, prolonging the life of goods and ensuring that the goods and services procured were less damaging to the environment.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The CFIA is committed to having 100 per cent of the material managers and procurement personnel take the online course on Green Procurement (C215) provided by the Canada School of Public Service (CSPS) by 2009-10.

The CFIA provides procurement sessions throughout the year to program managers, and in these sessions, managers are informed and encouraged to consider Green procurement in their requests.

The CFIA's Contracting Policy now requires competitive requests for proposals to include, where applicable, environmental criteria.

The CFIA is a member of the GoC Green Procurement Forum.

Results achieved:

Material managers and procurement personnel are in the process of completing their online course.

There is a greater awareness among CFIA personnel to consider Green initiatives when they are making purchasing decisions and in their day to day work.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Summary of green procurement targets:

Target #1 - 100 per cent of the material managers and procurement personnel will have taken the online course on Green Procurement (C215) provided by the CSPS by March 31, 2010.

Target #2 - It is planned that the environmental criteria for inclusion in competitive requests for proposals initiated by the CFIA be developed and implemented by March 2009.

Results achieved:

In anticipation of meeting the target of all material managers and procurement personnel having attended green procurement training by March 31, 2010, the CSPS on-line green procurement course was reviewed by a senior contracting specialist and a plan was established for all training to be undertaken through the 2009-10 fiscal year. The CFIA policy in Contracting and Procurement has been updated with a Green Procurement Annex, and Green procurement criteria are included in the Agency’s Request for Proposals wherever applicable.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• The Canadian Grain Commission follows the procurement process established by Public Works and Government Services Canada (PWGSC).
• The Canadian Grain Commission is committed to providing procurement personnel and material managers with the knowledge and awareness to apply green procurement consideration in their day-to-day work tasks through training and information sessions by 2011.
• The Canadian Grain Commission is currently investigating disposal options for electronic waste.

Results achieved:

• Recurring purchases are ordered from the standing offer as established by PWGSC. Investigating and incorporating opportunities for green procurement is an ongoing process at the Canadian Grain Commission.
• The Canadian Grain Commission’s Head of Procurement is a member of the ‘Green Procurement Forum’ spearheaded by the Office of Greening Government Operations.

Contributions to facilitate government-wide implementation of green procurement:

• Not Applicable – the Canadian Grain Commission does not have responsibilities under section 8 of the Policy on Green Procurement.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Summary of green procurement targets:

• During 2008-09, the Canadian Grain Commission investigated green procurement targets with respect to the purchase and use of fleet vehicles. Two flex fuel vehicles were purchased.
• The Canadian Grain Commission established several green procurement targets during 2008-09. These include:
  • A service agreement is in place to service Canadian Grain Commission printers and supply cartridges. Printer cartridges used are recycled where possible.
  • Copy paper purchased is 30% recycled paper.
  • Printing is done on recycled paper when possible.
  • IT equipment is recycled through the Computers for Schools Program when possible.
  • A trade-in program is used for upgrades to certain components of Canadian Grain Commission analytical equipment when possible.
  • The majority of new electrical equipment purchased is Energy Smart.

Results achieved:

• Enhancements were made to the Canadian Grain Commission’s financial management system to allow future reporting on green procurement.
• During 2008-09, the Canadian Grain Commission made efforts to research and take advantage of green procurement opportunities. However, it is too early to measure results against green procurement targets.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Contract Review Team

• Training

• Incorporating environmental performance considerations into the commodity management process for all Departmental projects that have related SD commitments

• Ensuring tender documents include environmental-related evaluation criteria

Results achieved:

• Contract Review Team (CRT): when appropriate, the team ensures that environmental performance considerations are part of all procurements reviewed by the CRT.

• The majority of Requests for Proposals (RFPs) and Requests for Quotations (RFQs) posted in 2008-2009 included evaluation criteria related to environmental considerations.

• Training: 95% of procurement staff have completed Green Procurement training, and 100% of all new staff with related duties to procurement received information on Green Procurement practices, policies and tools.

• The Contracting & Materiel Management Directorate works closely with the Department's organizations that are responsible for delivering the Vancouver 2010 Olympic and Paralympic Games and the Canada Pavilion at the 2010 World Expo in Shanghai, China, to encourage and support that their related procurement activities maintain the organization's commitments to sustainable development.

• The Department's templates for Requests for Proposals (RFPs) and Requests for Quotations (RFQs) include Green Procurement clauses as well as evaluation criteria.

Contributions to facilitate government-wide implementation of green procurement:

The Department has a relatively small environmental footprint from its day-to-day operations. PCH strives to support government-wide implementation of Green Procurement by: incorporating Green Procurement considerations in its decision-making process; ensuring use of PWGSC Green/Mandatory Standing Offers; promoting the Department's internal photocopy paper distribution program; and setting departmental procurement standards for IM/IT equipment.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Summary of green procurement targets:

• Reducing paper consumption per capita;

• Upgrading the Department's infrastructure and capacity for videoconferencing;

• Incorporating environmental performance considerations into the commodity management process;

• Ensuring tender documents include environmental-related evaluation criteria;

• Ensuring that procurement staff complete the online course on Green Procurement;

• Ensuring that all new employees with procurement-related duties are trained on Green Procurement;

• Implementing a tracking feature for green purchases and suppliers through the Department's integrated finance and materiel system (SAP); and

• Continuing to support departmental initiatives that contribute to the reduction of greenhouse gas (GHG) emissions as well as recycling, reducing, re-using and refurbishing.

Results achieved:

• Departmental fleet was fully upgraded to hybrid models*, thereby reducing greenhouse gas (GHG) emissions and reducing the amount of fuel purchased. (*Hybrid vehicles cannot use ethanol blended fuels.)

• PCH has an internal delivery program for the distribution of photocopy paper that contains 30% post-consumer recycled content. In FY 2007-2008, paper consumption was calculated at 1.46 cases (7,281.88 pages) per capita; usage in FY 2008-2009 was 1.45 cases (7,233.77 pages) per capita.

• Approximately 90% of RFPs and RFQs posted in 2008-2009 included environmental-related criteria that are now an integral part of the RFP and RFQ templates used at PCH.

• 95% of procurement staff have completed Green Procurement training.

• 100% of all new staff with procurement-related duties have been provided training/tools/information relating to Green Procurement.

• A tracking feature for green purchases and suppliers was implemented in the Department's integrated finance and materiel system; results for 2008-2009 show that 3.4% of the Department's total purchases made were identified as Green Procurement. In consideration of the fact that this is currently a discretionary practice for users, we believe that the above figure represents a snapshot of Green Procurement practices at PCH. This feature will soon become mandatory, and PCH expects improved results for FY 2009-2010.

• 24% of all call-ups (942) issued by PCH were issued using a PWGSC green Standing Offer/Supply Arrangement.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

It should be noted that the Canadian Human Rights Commission is not an asset intensive organization. Most of its material assets consist of computer and office equipment, furniture and stationery supplies. The majority of the Commission’s commodity expenditures relate to contracts for services rather than purchase of goods. However, when goods are procured, the Commission supports the protection of the environment and sustainable development by purchasing “green.” It ensures that its procurement activities take into account and observe environmental performance considerations set out in the Policy on Green Procurement.

Results achieved:

Results achieved: The Commission supports the protection of the environment and sustainable development by purchasing “green.” It ensures that its procurement activities take into account and observe environmental performance considerations set out in the Policy on Green Procurement.

Contributions to facilitate government-wide implementation of green procurement:

Non-applicable

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Non-applicable

Summary of green procurement targets:

Non-applicable

Results achieved:

Non-applicable

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

a. On-line training on Green Procurement by Public Works and Government Services Canada provided in classrooms.

b. Monitoring and reporting on green procurement performance using SAP MM Green Procurement Report.

c. Green Procurement Policy and CIDA's requirements presented and discussed with accommodations suppliers.

d. Green team to build employee awareness and engagement.

Results achieved

a. Training delivered to all the corporate procurement and planning officers from the business sectors.

b. MM Green Procurement Report in development and operational by 2010.

c. Incorporate a more comprehensive approach in accommodation plans and fit-up standards.

d. 20 percent of employees reached through Earth Day and Environment Week.

Contributions to facilitate government-wide implementation of green procurement.

N/A

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (table 8)?

a. Most of them.

Summary of green procurement targets:

a. Fleet management to decrease greenhouse gas (GHG) emissions.

b. 25 percent of office furniture purchased will include environmental attributes.

c. Publication of a Green Meeting Protocol.

d. Increasing videoconference capacity between CIDA headquarters and foreign offices.

e. Reducing waste and supporting reuse and recycling.

f. Implement double-sided printing by default to reduce paper use.

Results achieved:

a. Vehicle fleet meets the policy requirements, reducing GHG emissions.

b. 90 percent of office furniture purchased through Public Works and Government Services Canada's Green Standing Offers. Exceeded the target of 25 percent.

c. Green Meeting Protocol has been published, reducing the negative environmental impact of meetings.

d. Videoconference is being used 50 hours per week, reducing the number of trips.

e. 80 percent of solid and hazardous waste recycled. Exceeded the target of 75 percent. In addition, a new program for recycling classified CD's and diskettes has been implemented.

f. 15 percent reduction of paper purchased since 2006.

Has the Department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

1. Citizenship and Immigration Canada (CIC) is in the process of developing a standard procurement checklist which will include information on how to establish criteria for green procurements. This checklist will be inserted in all contracting files.
2. CIC provides green procurement information and tools on its internal departmental website to all administrative personnel.
3. Guidance, direction, policy and training are provided to all CIC administrative personnel.
4. CIC is implementing reporting requirements through the Integrated Financial and Material System (SAP) purchasing module.

Results achieved:

In progress—CIC started research and development on a standard procurement checklist at the end of May 2008. A checklist has been created but is still at the testing stage. The final version is expected to be completed by March 2010.

Contributions to facilitate government-wide implementation of green procurement:

N/A

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

(Note: With the coming into force of a new Federal Sustainable Development Act in June 2008 that requires the development of a Federal Sustainable Development Strategy and departmental strategies to support it, the Department has shifted focus from its previous Sustainable Development Strategy IV towards supporting the development of the FSDS.)

Summary of green procurement targets:

CIC is working to protect the environment and promote sustainable development through various initiatives including reduction of fleet size and use of alternative fuels to reduce greenhouse gas emissions, reduction of waste through recycling, and inclusion of environmental factors in procurement decisions.

Procurement targets:

1. 100 percent of CIC administrative assistants will be applying the new green procurement guidelines by March 2010
2. CIC administrative assistants will receive information on green procurement through the CIC administrative assistants conferences
3. 100 percent participation in Sustainable Development/Green Procurement Working Groups or meetings where CIC is represented
4. A five (5) percent increase over two years in the total amount of green products and services purchased by CIC by March 2010

Results achieved:

Increased awareness of green procurement procedures and targets among all CIC SAP users such as Procurement and Contracting Officers and administrative personnel.

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The CPC provides green procurement training to all employees directly involved in procurement activities. Office supplies are green procured to the greatest extent possible. As well, all disposal practices consider green and the Commission recycles or reuses whenever it is practical to do so.

3. Results achieved:

The CPC has no capital projects or control over its physical facilities. CPCs paper shredding provider reports that CPCs share of wood saved through recycling was 39 trees.

4. Contributions to facilitate government-wide implementation of green procurement:

5. Has the department established green procurement targets?

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

7. Summary of green procurement targets:

8. Results achieved:

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

CSC’s Environmental section in collaboration with NHQ the Contract and Procurement directorate has initiated work to incorporate environmental performance considerations in procurement decision-making processes.  A trial run on green procurement practices was conducted in the Quebec region.  This regional initiative focussed in particular in the area of phosphate-free cleaning products and recycled paper and several institutions have already started to use green products.  The results of this process will assist in the development of the final draft of an internal policy on green procurement.

3. Results achieved:

The development of a draft internal policy on green procurement was initiated during the last quarter of 2008/2009.  The final draft of this policy is expected to be completed during this fiscal year. 

Related training for procurement officers was continued throughout 2008/2009.

4. Contributions to facilitate government-wide implementation of green procurement:

CSC has been attending to all of Public Works and Government Service Canada (PWGSC) Office of Greening Government Operations (OGGO) meetings in 2008/09 in order to facilitate and be in line with the implementation of forthcoming government-wide initiatives on green procurement.  CSC senior management were debriefed regarding the information obtained from the OGGO meetings.  CSC has been consulting PWGSC/OGGO training and government-wide procurement instruments in order to address its green procurement targets.

5. Has the department established green procurement targets?

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

7. Summary of green procurement targets:

CSC’s SDS 2007-2010 committed to the following targets on green procurement:
Target 6.1.2 – By March 2010, develop and publish an internal policy on green procurement.
Target 6.1.3 – By March 2010, 50% of purchasing officers will receive training on green procurement.

Although there is no specific green procurement products that were identified in its SDS, the following products/items have been identified has priority products based on departmental buying patterns:

• Phosphate-free detergents and cleaners;
• Two sided printers/photocopiers;
• Compact fluorescents and energy efficient electronic light ballasts;
• Ethanol 85 (E85) and hybrid cars for vehicle fleet;
• Air-cooled A/C systems instead of water-cooled systems; and
• Low-Lead ammunition (9 mm) for training purposes at CSC’s outside firing ranges.

8. Results achieved:

In progress.  As committed in CSC SDS 2007-2010, by March 2010, CSC expects to have meet/surpassed its green procurement targets.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Department has an integrated Environmental Management System for the review of all Corporate Services Branch processes used in the delivery of products and services with environmental aspects, which contributes to compliance, due diligence, and reduced environmental risk.
The Department has trained 100 per cent of its Materiel and Procurement Management staff through Campusdirect’s Government-wide Green Procurement.  
The Department has provided in-house training to 46 per cent of the acquisition card holders. 

Results achieved:

Same as above

Contributions to facilitate government-wide implementation of green procurement:

The integration of the Environmental Management System and its contribution to life-cycle management ensures that green procurement is integrated in all aspects of Corporate Services delivery.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Summary of green procurement targets:

(1)        Introduce green procurement training for 100 per cent of materiel managers and procurement staff and 47 per cent of acquisition card holders
Benefits—Awareness, application, and tracking of the policy implementation
(2)        Increase purchase of green office furniture by 50 per cent
Benefits—Increased purchases of furniture with improved air quality benefits, improved quality, and decreased long-term costs for 100 per cent of furniture purchases above $20,000
(3)        Configure the Integrated Financial Management System to facilitate green procurement tracking and reporting
Benefits—Department-wide ability to track green procurement purchases of products and services
(4)        Introduce multi-function document manager pilot program
Benefits—Improved paperuse, air quality benefits, efficiency, energy use, and cost savings
(5)        Update recycling program to increase waste diversion from landfill to 81 per cent (from baseline 51 per cent in 2006)
Benefits—Improved waste diversion rate in the Department
(6)        Develop and implement composting program
Benefits—Improved waste diversion rate in the facilities occupied by the Department
(7)        Reduce greenhouse gas (GHG) emissions per vehicle-kilometre by 15 per cent
Benefits—Improved fuel efficiency
(8)        Where available, 90 per cent of gasoline purchases to be ethanol-blended
Benefits—Reduced dependence on fossil-based fuels
(9)        Introduce green and defensive driver training for fleet drivers
Benefits—Improved fuel efficiency
(10)      Decrease GHG emissions by 5 per cent in L’Esplanade Laurier
Benefits—Improved utility bills
(11)      Develop a shared Environmental Management System
Benefits—Compliance, due diligence, and reduced environmental risk
(12)      Increase Green Citizenship Network membership by more than 1600 per cent and improve opportunities for employee participation

Benefits—Decreased resource consumption through awareness and program delivery

Results achieved:

Final results will be qualified and quantified at the end of SDS 2007–09

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Training was provided to the administrative and contracting community and they have been made aware of the Green Procurement Policy;
• The use of PWGSC SOA’s which have a portion of Green Procurement built in;
• Applying Green Procurement Principles and Practices to DOJ Procurement Tools.

Results achieved:

Presently it is very difficult to gather data from IFMS as this information is not available. Training has been provided to the administrative and contracting community and Green Procurement Principles have been incorporated in DOJ’s Contracting Documents.

Contributions to facilitate government-wide implementation of green procurement:

The contributions are training and incorporating Green Procurement Principles in our Contracting Documents.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 5)?

Summary of green procurement targets:

• All staff have received some training on the application of the Green Procurement Policy.
• Promote usage of established standing offers for goods and furniture (established by PWGSC or internal to the department) that support the Green Procurement Policy
• Encourage client groups to consider targeting greener products.

Results achieved:

It is very difficult in providing qualitative achievements as our Financial System (IFMS) can not support such requirements. The Department is more aware of Green Procurement through training that was given to the administrative and contracting community.

1. Has the Department incorporated environmental performance considerations into its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes

• development of Green Procurement Strategy; and
• integration of sustainable development into Integrated Investment Planning process.

3. Results achieved

An update on the draft Green Procurement Strategy and Policy is under way to try to better align them with the priorities of the federal greening government operations agenda and federal sustainable development strategy targets.

An analysis of departmental spending is under way, which will help identify potential products and targets.

Green procurement training is encouraged for all procurement and contracting employees. The mechanism for tracking the participation rate of employees continues to be explored.

4. Contributions to facilitate government-wide implementation of green procurement

As a supporting partner department for the Green Procurement Policy, Environment Canada continues to fulfill its role as outlined in the Memorandum of Understanding, along with Treasury Board of Canada Secretariat, Public Works and Government Services Canada and Natural Resources Canada.

5. Has the Department established green procurement targets?

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

7. Summary of green procurement targets

N/A

8. Results achieved

N/A

Has the Department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Department has introduced Life Cycle Assets Management (LCAM) into the acquisition of Desktop and portable computers so that environmental considerations are specified at the planning and procurement stages as well as timely cycle disposal through the Computer for Schools program.

The Department has listed on the Materiel Management web site, green procurement documentation from OGDs, PWGSC, EC and our own policy as well as links to PWGSC mandatory Green Procurement Standing Offers available. The DFO Green Procurement policy is presently being updated to reflect current initiatives within the Government Sustainable Development Strategy (e.g .GreenHouse Gas reduction for transportation emission).

Discussions are being held with DFO Environmental Response Program (ERP) personnel to create data fields that will allow reporting on green procurement activities.

Results achieved:

While results have been achieved, monitoring cannot begin to measure actual results until the Department's financial system is updated (fields established in the Purchasing Module and Government Acquisition Card Register); target date is January 2010.

Contributions to facilitate government-wide implementation of green procurement:

Thus far, DFO has involved regional and HQ stakeholders in the development of a Green Procurement policy which we aim to have published internally by December 2009. The next step is to educate the procurement community via Canada School of Public Service e-Learning and extend that offer to Acquisition Card Holders within 2009-10.

Has the Department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Summary of green procurement targets:

Where feasible, DFO is supporting and promoting the purchase of hybrid vehicles. DFO, in cooperation with PWGSC's Office of Greening Government Operations, has committed to manage electrical and electronic waste more efficiently.

Results achieved:

Currently, 12,000 computers have been placed under a total LCAM regime which has begun to see almost a quarter of these units purchased under the "green" specifications.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

the Departmental procurement processes are based on achieving value-for-money while leveraging procurement to achieve broader social, economic and environmental outcomes. This includes meeting the various federal social, economic and environmental policies, such as PWGSC's Policy on Green Procurement. Departmental purchasing patterns for key commodities essential to operations are assessed using key standards to support sustainable development.

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Electronic-based Green Procurement processes through HRSDC’s Purchasing Portal and promotion of appropriate use of the Acquisition Card are important parts of the department's green operations commitments. This work is reducing the environmental footprint of paper-based transactions particularly for thousands of low dollar value transactions, HRSDC has increased its use of acquisition cards by some 22,000 transactions. To promote the increased use of the Acquisition Card where appropriate, the departmental purchasing system uses a “pop-up” screen to remind employees to consider using the Acquisition Card where appropriate for all transactions with a dollar value < $5k. Thus, eliminating the paper based transaction generated through the system and improving the efficiency and costs associated with the low dollar value procurements.

The Department is also raising the awareness and understanding of green procurement through training and communications. Functional specialists receive training through courses offered by the Canada School of Public Service, and administrative assistants and managers receive information through departmental awareness sessions. A green procurement information/job aid is being added to the departmental Purchasing Portal and departmental employees receive information through the HRSDC and Service Canada Intranet sites.

And as well, departmental purchasing is subject to the use of mandatory standing offers established by PWGSC, work continues with PWGSC commodity councils to identify opportunities where expansion in the type and number of "green" items available can be leveraged. As these become available, appropriate communications strategies and tools, including the Purchasing Portal, actively promotes their use.

Results achieved:

Over the past 3 years, HRSDC has increased the number of Acquisition Card transactions by approximately 22,000 which represents a total dollar value of approximately $14m. Thus, demonstrating HRSDC’s achievements in reducing the number of paper based transactions in support of Green Procurement initiatives.

In fiscal year 2008/2009, HRSDC conducted 25 awareness sessions in the department. Including promoting Sustainable Development/Green Procurement and green tools like the Acquisition Card.

Contributions to facilitate government-wide implementation of green procurement:

HRSDC is a member of the Green Procurement Form coordinated by the Office of Greening Government Operations within Public Works and Government Services Canada (PWGSC). In this way, HRSDC remains current on government wide initiatives.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 6)?

Summary of green procurement targets:

The department is seeking 100% target of paper purchasing for major operations. It will establish further targets for other key areas on an ongoing basis based on major asset plans.

Awareness sessions will continue in fiscal year 2009/2010 to support the departmental wide distribution of Green Procurement information.

The department will continue to promote the Acquisition Card as a green tool and Purchasing Portal eliminating paper-based.

The department will target full alignment with all available green standing offers from PWGSC.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The IRB is a small agency with very little procurement activity. Approximately 85% of the IRB's procurement is for goods and services already covered by mandatory standing offer categories. PWGSC has established procurement tools for all departments and agencies for these mandatory commodities and the decision-making is done at PWGSC. In the limited number of procurements where decision-making was done at the IRB, management made conscious efforts to consider green products in its procurement strategy.

Results achieved:

Effective April 1, 2009, all network printers were set to duplex mode. In April 2009, the IRB disposed of broken chairs, broken filing cabinets and shelves through a metal recycling company. A total of 2,467 kilograms of metal were recycled.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable to the IRB, as per Section 8 of the Policy.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Not applicable to the IRB, as per Section 8 of the Policy.

Summary of green procurement targets:

Targets are:

• Purchase 100% recycled paper for all printers and photocopiers
• 50% of office supply purchases will be environmentally preferred products
• 80% of furniture purchases will be green: this includes rotary and guest chairs, partitions, tables, etc.

Results achieved:

As of January 2009, all the paper purchased at the IRB is 100% recycled. We are also promoting green procurement to managers for office supplies and office furniture.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Based on findings from an in-house policy review of Green Procurement completed in December of 2008, INAC is integrating Policy on Green Procurement requirements into departmental procurement policies and procedures. This work is proceeding with support from the INAC Procurement and Contracting Review Committee (PCRC) and its associated working groups, and constitutes a necessary precursor to the development and application of related training tools and managerial performance commitments. The PCRC is composed of regional Responsibility Centre Managers (RCMs), procurement experts and environmental management specialists collectively mandated to implement a renewed procurement and contracting function within the department.

The department is developing green procurement targets which encompass the inclusion of environmental performance clauses in service contracts and the application of minimum environmental performance standards for procurement from commodity groups and classes such as passenger vehicles and information technology (IT) hardware.

INAC is in the process of developing procurement plans to support operations and contribute to the department’s first Investment Plan for Assets and Acquired Services which is planned for development by the end of the 2009–10 fiscal year. Procurement planning will increase departmental oversight over procurement activities and enable the identification of opportunities to practice green procurement.

Results achieved:

Contrary to antecedent plans, a departmental policy on Green Procurement was not developed during 2008–09. Analysis of The Policy on Green Procurement in collaboration with INAC’s PCRC found that the most effective approach to implementing Green Procurement was to integrate related requirements into departmental procurement policy instruments. Progress on implementing green procurement was inhibited by the departure of the department’s lead on the file in late 2008, as well as substantial re-organization of departmental asset management and procurement services over the past year.

Contributions to facilitate government-wide implementation of green procurement:

N/A

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

N/A

Summary of green procurement targets:

N/A

Results achieved:

N/A

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The institution is progressing towards the incorporation of green procurement considerations in its overall procurement decision-making processes as required by the Policy on Green Procurement.

Currently, our training sessions for managers/administration include a green procurement component and our intranet provides green procurement best practices, checklists and links to relevant websites.

In the fall of 2008, one new green procurement initiative was developed with the introduction of mandatory duplex printing.

3. Results achieved:

Rigorous environmental considerations were part of the development of specifications for the construction of a new facility (energy and water savings initiatives including a green roof component).

Current practices within LAC confirm sound reuse and recycling of material (furniture, computers, equipment).

A direct cost savings of approximately $7,000 was achieved within the first five months of implementing the mandatory duplex printing initiative within LAC.

4. Contributions to facilitate government-wide implementation of green procurement:

5. Has the department established green procurement targets?

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

7. Summary of green procurement targets:

8. Results achieved::

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

However, because of the small size of the Board and the limited amount of procurement, these considerations are largely irrelevant.

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

As part of the fleet vehicle procurement process, the Board abides by the Alternative Fuels Act and reports yearly.

Results achieved:

Vehicles adhere to Alternative Fuels Act.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Not applicable

Summary of green procurement targets:

Not applicable

Results achieved:

Not applicable

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Green Procurement and environmental performance considerations are evolving and being implemented at NRC. Green procurement has been discussed and reviewed with procurement officers. Green procurement reporting has been developed and implemented in NRC's SAP business system. Procurement officers have access to and use PWGSC-established Green Standing Offers for various commodities.

In addition, in 2008/09 NRC made major capital environmental investments in its facilites, has conducted environmental reviews of facilities and lands, completed storage tank replacements, implemented environmental action in its reprographic operations, addressed cleaning contract products, and fluorescent tube recycling.

Results achieved:

1. NRC has made major capitalization investment in our facilities across Canada, including $2.6 million on building envelope improvement, and $0.6 million on upgrading control systems and $0.7 million on upgrading building chiller systems. These have improved energy efficiency in our facilities, thereby reducing green house gas and ozone depleting substances and emissions;
2. NRC is conducting environmental operational reviews and site assessments at all major facilities and land uses to ensure compliance with envirnmental regulations and to identify potential environmental liabilities;
3. NRC completed the final phase of replacing underground storage tank systems. NRC has completed a compliance audit of all federal regulated tank systems to ensure compliance with the new regulations;
4. NRC's reprographic operations has initiated use of vegetable based inks, used paper with post and pre consumer waste where possible, initiated a recycling program for metal plates, initiated a chemical recycling unit on the plate processor, and has installed a silver recovery and pH neutralizer system on the plate processor;
5. NRC has initiated cleaning contracts that require environmentally friendly products;
6. NRC has streamlined the Fluorescent Tube Recycling Program in the NCR;
7. Converted printed engineering drawings for the government tendering process to electronic format;
8. Vehicle replacements and purchases were made earlier in the fiscal year to ensure vehicle availablity that meets the intended use, has acceptable service costs and fuel efficiency.

Contributions to facilitate government-wide implementation of green procurement:

NRC's procurement management has participated in meetings at PWGSC's Client Advisory Board and with the OGGO to stay abreast of developments in green procurement and to develop improved green procurement plans and reporting. At a recent national materiel management (MM) meeting of procurement and MM staff, a green procurement session was facilitated with the aim of developing a comprehensive program including training, reporting and enhanced environmental considerations in the 4 phases of life cycle management of materials.

Has the department established green procurement targets?

For 2008/09, NRC reported that this was "In progress". Specific targets were not established but various initiatives had been planned, some of which were identified in the Results Achieved section above.

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Summary of green procurement targets:

Not applicable, as NRC reported these as being "In progress"

Results achieved:

Not applicable

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Have support of the policy reflected in performance agreements for the second year running.
  
• Plan to implement training and awareness activities, and a departmental protocol for green procurement so that all employees within the organization are aware of considerations, responsibilities and procedures and are applying these to departmental procurement.

Results achieved:

Performance management agreements have continued to include the contribution of, and support for green procurement policy objectives.

Green procurement training (for material managers and procurement personnel) chosen: Campusdirect course on Green Procurement (course already developed by and available from Canada School of Public Service)

Contributions to facilitate government-wide implementation of green procurement:

In its role as identified in the Policy on Green Procurement, NRCan contributed expertise to Public Works and Government Services Canada for a number of purposes to facilitate government-wide implementation, including but not limited to the:

• Development of the "Guideline – Integrating Environmental Considerations Into Departmental Procurement Management Frameworks"
• Further refinement of the Performance Measurement Framework
• Revisions of the Green Procurement Communications Plan
• Planning for and development of materials for the first interdepartmental Green Procurement Forum.
• Development of Green Procurement templates and plans for commodity reviews
• Development of the "Guideline for Greening Services Procurement"

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Summary of green procurement targets:

• Have consulted widely in the department as part of the engagement activities of the broader NRCan Green Operations initiative and in the context of implementation of the policy, in order to identify commodity areas that will form the basis of an initial round of target-setting, that in some cases present opportunities for improvement in the various phases of the life cycle.
  
• The target areas identified are paper, internal printing and travel (a key area of high spend). These target areas have been endorsed by senior management (Departmental Management Committee). Potential approaches have been developed.
  
• In the cases of paper and internal printing, the approaches and targets will be firmed up to enable commencement of further work to implement in 2009-10. This may also be the case for the area of travel.

Results achieved:

The Shared Services Office (SSO) has "paper-reduction" projects underway that are expected to result in significantly less paper used in 2009-10, e.g. completion of amendment phase of e-procurement (rolled out February 2008), full ramp up of electronic procurement request system to replace paper submissions. Related to "paper-reduction", the SSO completed a pilot project for the reduction of printing devices which involved removing a number of local printers as well as replacing other printers with more efficient ones. Along with reducing paper usage by making printers less convenient, there are also energy savings resulting from this printer reduction initiative.

• SSO plans to finalize research on the best way to measure the amount of paper usage (working with PWGSC since they are the buyer for all government).

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Green procurement objectives are considered when purchasing the following commodities: computers, printers and photocopiers, automobiles, printing services, travel and meetings, and recycling.

Results achieved:

We replaced 21 old photocopiers, 33 personal and network printers, 8 faxes, and 6 scanners with 27 multi-use machines

Benefits: Reduction in paper waste, improved paper use, air quality benefits, increased efficiency in resources, reduced energy use, and cost savings

The Auditor General’s car (OAG vehicle fleet) was replaced with a Toyota Camry hybrid. This vehicle was purchased from the PWGSC vehicle national master standing offer.

Benefits: Improved fuel efficiency, reduction in dependence on fossil-based fuels, reduction in CO ₂ emissions, and compliance with the Alternative Fuels Act .

The AG and CESD reports are printed on paper, which is 100 percent post-consumer fibre, certified EcoLogo and processed chlorine free, certified FSC recycled, and manufactured using biogas energy.

Benefits: Reduction in paper waste, fewer trees used, reduction in greenhouse emissions, less energy and water used

Contributions to facilitate government-wide implementation of green procurement:

Our main contribution to sustainable development, including green procurement, is the influence that our audit work and our recommendations for improvement have on the actions of federal departments and agencies and Crown corporations.

On behalf of Parliament, the Office monitors the efforts of departments to produce meaningful sustainable development strategies and implement them. We also committed to assessing the overall quality of the strategies.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Summary of green procurement targets:

Objective

Incorporate environmental considerations in the procurement decisions that we make.

Target

Have 100 percent of our materiel managers and procurement personnel attend green procurement training during the period of this strategy.

Results achieved:

Due to significant turnover of contracting and procurement staff this year, this training was not completed for all staff. The new staff will be scheduled for training in 2009.

Although there were no other specific targets related to procurement, other results achieved this year are as follows:

There was a reduction in the number of complete Auditor General reports and individual chapters printed. All requestors of reports and chapters are encouraged to read the reports on the Office of the Auditor General of Canada Internet site.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Has the department established green procurement targets?

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

OSFI’s procurement needs are predominantly for commodity goods such as computers, printers, office supplies or furniture, and for informatics or other professional services including construction services. OSFI continues to take advantage of tools such as Standing Offers and Supply Arrangements and in so doing, achieves the levels of Green Procurement that have been negotiated by PWGSC.

3. Results achieved:

OSFI has achieved increased levels of Green Procurement by capitalizing on Standing Offers and Supply Arrangements negotiated by PWGSC with companies that supply environmentally preferable goods and services.

4. Contributions to facilitate government-wide implementation of green procurement:

N/A

5. Has the department established green procurement targets?

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

7. Summary of green procurement targets:

No set targets have been established for green procurement but OSFI endeavours to take advantage of opportunities for this in its procurement activities and decisions.

8. Results achieved:

N/A

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Based on the levels of awareness, the major initiatives were in the areas of tracking and training.

Awareness: In the 2007 Health Canada/Public Health Agency of Canada Green Procurement Survey, approximately half of respondents reported an awareness of the Treasury Board (TB) Policy on Green Procurement. Only 6% claimed to be “very” familiar. Consequently, the penetration of green purchasing was still low. Only 24% of purchasers reported that at least 60% of their purchases had been subject to environmental considerations. It is planned that a second Green Procurement Survey will be conducted in Fall 2009 to measure progress.

Tracking: A mandatory green procurement field was incorporated into the Agency’s financial system. For each purchase, the cost centre administrator must indicate if environmental considerations were factored into the decision.

Training: All Procurement Functional Specialists had taken the Canada School of Public Service (CSPS) course C215 - Green Procurement by March 31, 2008. A section on Green Procurement was incorporated into the in-house contracting training offered to Agency Cost Centre Administrators. The mandatory Health Canada and CSPS courses for Cost Centre Managers also featured a green procurement module. In addition, Agency staff was encouraged to select green travel options such as video conferencing and teleconferencing.

3. Results achieved:

Tracking of green purchases was initiated in February 2009. A pilot business intelligence software project was begun. This project will produce a dashboard for Directors including progress on green procurement. (Full implementation is expected by March 2010.)

4. Contributions to facilitate government-wide implementation of green procurement:

The Agency participated in the Green Procurement Forum lead by the Office of Greening Government Operations. The objective of the Forum is to share ideas and best practices related to green procurement within the government context.

5. Has the department established green procurement targets?

One has been established - see question 7 below. (Additional targets are in progress.)

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

7. Summary of green procurement targets:

Increase uptake of green travel options by 10% (i.e., rail for short haul trips, video or net conferencing) by Agency employees by March 31, 2010.

8. Results achieved:

There are currently 200 videoconference access points within the Health Portfolio. Since July 2008, 333 video conferences were reserved. By the end of 2008-09, the National Capital Region fielded 1-2 requests per average week.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes: The following policies and initiatives have been established to meet the objectives of the Policy on Green Procurement:

• Energy efficient office equipment procurement policy;
• Green procurement training;
• Toner cartridges replacement policy;
• E-waste initiative;
• Recycling expansion initiative.

Results achieved: See table below.

Contributions to facilitate government-wide implementation of green procurement: Not applicable.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

As stipulated in our performance considerations report for 2008-2009( http://www.tbs-sct.gc.ca/rpp/2008-2009/inst/psc/psc06-eng.asp), the PSC has developed and communicated to its employees a sustainable development policy and related guidelines. The PSC has also continued implementing its Hardware Evergreen Plan, ensuring that computer hardware is replaced on a continual basis according to an established schedule. The PSC has achieved all of its green procurement objectives described in detail in the 2008-2009 Report on Plans and Priorities (RPP).

Results achieved:

• Hardware equipment is being replaced every three to four years to take advantage of new technology and to meet the ever-growing need for more processing power;
• The PSC has continued implementing its corporate greening initiatives, such as encouraging contractors to print all documents double-sided on recycled paper, posting the General Conditions, Supplementary Conditions, and the Terms of Payment on the Internet, as well as posting our solicitation documents on the MERX;
• The PSC is a participant in Public Works and Government Services Canada’s (PWGSC) Green Procurement Forum Meeting; and
• In its ongoing space optimization, the PSC is purchasing efficient furniture systems that would be re-usable in the event of a possible relocation of the PSC. 

Contributions to facilitate government-wide implementation of green procurement:

The PSC does not have responsibilities under section 8 of the policy.

Has the department established green procurement targets?

In light of the PSC’s buying patterns, the PSC has not established its own specific green procurement targets since it relies on already established PWGSC Standing Offer arrangements for the acquisition of a large majority of its goods and services. However, the PSC has achieved all its green procurement objectives described in detail in the 2008-2009 RPP.

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

N/A

Summary of green procurement targets:

N/A

Results achieved:

N/A

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Establishment of an RCMP Green Procurement Working Group whose mandate will include developing green procurement strategies, the development and implementation of National Green Procurement guidelines, providing advice, help in setting targets, and monitoring and reporting. This working group will be essential in coordinating and advancing green procurement in the RCMP.

Training (using the online Green Procurement course) of RCMP procurement and materiel management staff. This training will provide the working level with the necessary understanding of the basic concepts of green procurement in the federal government environment.

Results achieved:

The RCMP Green Procurement Working Group was formed in February 2009 and held its first meeting that month. It is comprised of procurement officers from across the country and led by the Director, HQ Procurement and Contracting.

Most (75%) of the procurement officers and some of the materiel managers have completed the online Green Procurement training course.

Contributions to facilitate government-wide implementation of green procurement:

Participation on the Green Procurement Forum

Participation on the SAP Core Working Group which is developing a solution to better capture and record green procurement activity for those departments using SAP as their FIS.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy?

Summary of green procurement targets:

Completion of CSPS online Green Procurement Course by 100% of material managers and procurement personnel by March 31, 2009. This training will provide the working level with the necessary understanding of the basic concepts of green procurement in the federal government environment.

Increasing the degree of utilization of PWGSC Standing offer agreements (SOA) respecting Green Procurement, using an already assessed “green” procurement tool.

Increasing the purchase of alternative fuels and widening the use of hybrid vehicles in the RCMP fleet in order to reduce the RCMP's overall emission of greenhouse gases.

Increasing compliance and effective use of the corporate tracking system for green procurement activities in order to gain a better measure of green procurement activities.

Results achieved:

65 of 132 materiel managers and procurement personnel completed the CSPS online Green Procurement course.

The RCMP processed 1803 Call-ups against PWGSC standing offers respecting green procurement, an increase of 1,696 over the previous year.

6% of all fuel purchased in 2008-2009 was E10 blended, as compared to only 2% the previous year.

Inclusion of a mandatory reporting screen in the RCMP’s materiel management system (TEAM) to identify green procurement files.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

A national bulletin is being prepared for distribution to all managers in Transport Canada regarding the procurement of greener office supplies and the availability of on-line training in green procurement.

Every year, an investment planning exercise presents an opportunity to review short and long term plans for the procurement of fleet motor vehicles. A framework and strategy is prepared and approved at the highest department level. The plan focuses on alternative fuel vehicles as well as maximizing return on investment for this commodity.

The Department has implemented an aggressive strategy to deal with printers and photocopiers replacing such devices with multi-functional units - a pilot project was delivered successfully and PWGSC is now tendering to supply the remaining floors in Place de Ville Tower C as the next phase.

Results achieved:

At this stage it is difficult to report actual and hard results but the departmental focus on environmental considerations remains a top priority and maintains a very high profile in decision-making.

Contributions to facilitate government-wide implementation of green procurement:

N/A

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Summary of green procurement targets:

N/A

Results achieved:

N/A

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

The Secretariat has implemented an Environmental Management System (EnviroMS) to minimize the environmental footprint of all departmental processes, products, and services and to manage its environmental liabilities. The system integrated within the Secretariat includes a corporate committee that meets monthly to review management of the greening of the Secretariat’s operations in such areas as procurement, fleet accommodations, assets, energy conservation, information technology, paper consumption and recycling.

Results achieved:

The Secretariat trained 100 per cent of its materiel management and procurement staff in government-wide green procurement through the course offered by Campusdirect.
The Secretariat provided in-house training to 53 per cent of acquisition cardholders.

Contributions to facilitate government-wide implementation of green procurement:

The integration of the Environmental Management System and its contribution to life-cycle management ensures that green procurement is a part of all aspects of corporate services delivery.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?

Summary of green procurement targets:

(1) Introduce green procurement training for 100 per cent of materiel managers and procurement staff and 53 per cent of acquisition cardholders.
Benefits—Awareness, application, and tracking of the policy’s implementation.
(2) Increase purchase of green office furniture by 50 per cent.
Benefits—Increased purchases of furniture with improved air quality benefits, improved general quality, and decreased long-term costs for 100 per cent of furniture purchases above $20,000.
(3) Configure IFMS to facilitate green procurement tracking and reporting.
Benefits—Department-wide ability to track green procurement purchases of products and services.
(4) Introduce multi-functional document manager pilot program.
Benefits—Improved paper use, air quality, efficiency, energy use, and cost savings.
(5) Update recycling program to increase waste diversion from landfill to 81 per cent from baseline 51 per cent in 2006.
Benefits—Improved waste diversion rate in Secretariat facilities.
(6) Develop and implement composting program.
Benefits—Improved waste diversion rate in Secretariat facilities.
(7) Reduce greenhouse gas (GHG) emissions per vehicle kilometre by 15 per cent.
Benefits—Improved fuel efficiency.
(8) Where available, that 90 per cent of gasoline purchased be ethanol-blended.
Benefits—Reduced dependence on fossil-based fuels.
(9) Introduce green and defensive driver training for fleet drivers.
Benefits—Improved fuel efficiency.
(10) Decrease GHG emissions by 5 per cent in L’Esplanade Laurier.
Benefits—Improved utility bills.
(11) Develop a shared Environmental Management System.
Benefits—Compliance, due diligence, and reduced environmental risk.
(12) Increase Green Citizenship Network membership by nearly 800 per cent and improve opportunities for employee participation.

Results achieved:

Final results will be qualified and quantified at the end of the Sustainable Development Strategy 2007-09.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

VAC procurement personnel are required to complete Green Procurement Training. All personnel issued acquisition cards have been advised of the Departmental Green Procurement Policy, and the availability of the Green Procurement Training (Course) available through Campus Direct.

VAC Procurement personnel and Materiel Services Agent considers environmental performance in all acquisitions by taking into consideration the full life cycle management of the products (goods) we are acquiring. We consider how we can recycle and/or reuse the products and ensure that the products we acquire can be disposed of in an environmentally friendly manner giving priority to disposal through transfer to other government departments, other levels of government, and to non-profit organizations and charity organizations thus reducing the amount of waste.

3. Results achieved:

Procurement Personnel are more aware and conscientious of the impact of the environment on all procurement as well as the impact of full life cycle management including storage and disposal of materiels.

By disposing of equipment through environmentally responsible methods we have reduced the amount of waste being put in landfills. For example, we donated 530 surplus computers, 20 printers and 30 laptops to the Computer For Schools Program in fiscal year 2008-09. Surplus computers which were not suitable for the Computers for School Program were donated to Non-profit organizations (15 complete units, 6 laptops and 2 computers).

4. Contributions to facilitate government-wide implementation of green procurement:

Adhering to the Computers For School Program for disposal of surplus computers and peripherals;
Sharing use of Departmental Vehicles with other government departments;
Donations of surplus equipment such as computers, laptops, printers and projectors, and cell phones to support National Games (i.e. Canada Games, Special Olympics); and
Purchasing items identified as Green Products first and foremost.

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy ?

  Yes.  

7. Summary of Green Procurement targets:

Increasing quantity of green products purchased by 15%

Through the use of the mandatory standing offers put in place by PWGSC VAC increased its acquisition of green products. Through 1,534 acquisitions using mandatory standing offers wherein environmental considerations have been applied we purchased $5.2 M in products on a national basis.

8. Results Achieved:

Met and exceeded the target as indicated above.

Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

• Western Economic Diversification Canada (WD) has incorporated lifecycle management of assets into its Asset Management Framework, and uses mandatory green procurement tools established by Public Works and Government Services Canada(PWGSC), e.g. standing offers.
• It was mandatory for WD procurement staff to complete on-line Green Procurement training. WD also shares information with staff, e.g. “Green Tipsâ€, procurement bulletins, green procurement tools.
• Green procurement commitments are included in WD's Sustainable Development Strategy and are not required for performance evaluation purposes.

Results achieved:

• Implemented use of electronic bid box.
• Increased awareness of “green†office supplies beyond paper and office equipment, and conducts bi-annual staff awareness events on “Greening in Governmentâ€.
• Mandatory use of “green†standing offers for the purchase of recycled photocopier paper and other office equipment, such as printers, photocopiers, computers and monitors, etc.

Contributions to facilitate government-wide implementation of green procurement:

Not applicable to WD.

Has the department established green procurement targets?

Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 6)?

Summary of green procurement targets:

• Green procurement targets are based on pervious year operational requirements/purchases for green office supplies and the purchase/lease of green office equipment.

Results achieved:

• In 2008, WD's green procurement totalled $676K via contracts, purchase orders, acquisition card purchases and standing offer call-ups for personal computers, laptop computers, light bulbs, paper, office supplies, seating, shredding, e-waste disposal, toner cartridges, printers and photocopiers.
• 100% of letter and legal size photocopier paper purchased from “green†standing offers established by PWGSC.
• 100% of printers/photocopiers leased/purchased from “green†standing offers established by PWGSC.Â