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Greening Government Operations
Surplus Electronic and Electrical Equipment Target
| Performance Measure | RPP | DPR | |
|---|---|---|---|
| Target Status | |||
| Existence of implementation plan for the disposal of all departmentally-generated EEE. | No | ||
| Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. | FY 2011–12 | N/A | |
| FY 2012–13 | |||
| FY 2013–14 | |||
Strategies / Comments
- Implementation strategies: During 2011-2012, ACOA will develop an implementation plan for the disposal of the Agency’s surplus EEE, develop a definition of location for the purpose of this target, and set interim targets for the percentage of departmental locations having an EEE plan fully implemented in each fiscal year of the Federal Sustainable Development Strategy. The plan will be fully implemented at all locations by March 31, 2014. Of note, the plan will include the development of a tracking tool to report on the quantity of surplus EEE generated.
Printing Unit Reduction Target
| Performance Measure | RPP | DPR | |
|---|---|---|---|
| Target Status | |||
| Ratio of departmental office employees to printing units in fiscal year 2010–11, where building occupancy levels, security considerations and space configuration allow. | 3.6:1 | ||
| Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow. | FY 2011–12 | 5:1 | |
| FY 2012–13 | |||
| FY 2013–14 | |||
Strategies / Comments
- Implementation strategies: In 2011-2012, ACOA will develop a consolidation strategy to reduce the number of printing units to an 8:1 ratio.
- For the purposes of this target, ACOA has defined printing units as follows: Network printers, desktop/stand-alone printers and multifunctional devices (networked and non-networked).
- Scope: Considerations include building occupancy levels, security and space configurations.
- Method used for determining the number of print units: The number of network printers was obtained through an Information Technology report. In addition to this number, a manual count was conducted to determine the number of non-network/standalone and multifunctional devices to arrive at the total number of print units for the Agency.
- Method used for determining number of office employees: For the purposes of this target, the number of office employees was calculated by using Human Resources Dashboard data.
- Key considerations: The baseline and interim targets may be reassessed as new information on the number of employees and the scope, number and configuration of print units is further explored over fiscal year 2011-2012.
Paper Consumption Target
| Performance Measure | RPP | DPR | |
|---|---|---|---|
| Target Status | |||
| Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope. | 4,835 sheets per office employee in 2009-2010 | ||
| Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected. | FY 2011–12 | 5% | |
| FY 2012–13 | |||
| FY 2013–14 | |||
Strategies / Comments
- Baseline year: 2009-2010.
- Scope: Includes all paper types.
- Method used for determining the number of office employees: For the purposes of this target, the number of office employees was calculated by using Human Resources Dashboard data.
- Method used for determining paper consumption: Regional offices were asked to report their actual purchases to Head Office. Head Office then aggregated paper purchases for all regions and the head office to determine the overall count.
- Implementation strategies: In 2011-2012, ACOA will develop a strategy to reduce internal paper consumption per office employee by 20% from the baseline year of 2009-2010, by March 31, 2014.
- Key considerations: Certain assumptions on numbers of employees and amounts of paper purchased were made in determining the baseline. Further analysis will be conducted in 2011-2012, and numbers may be adjusted accordingly in future years.
Green Meetings Target
| Performance Measure | RPP | DPR |
|---|---|---|
| Target Status | ||
| Presence of a green meeting guide. | No | |
Strategies / Comments
- Implementation strategies: ACOA’s adoption of a guide for greening meetings will include drafting the guide, establishing a communications and implementation plan, and obtaining support and approval from senior management.
Green Procurement Targets
8.10 As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.
| Performance Measure | RPP | DPR |
|---|---|---|
| Target Status | ||
| Number of printed telephone books received in the baseline year (2010-2011). | 678 | |
| Progress against measure in the given fiscal year. | 10% | |
Strategies / Comments
- ACOA has ensured that this target meets SMART target requirements, including: specific, measurable, achievable, relevant and time-bound.
- Implementation strategies: ACOA will work with service providers to develop a plan to reduce the number of printed telephone books received, from the baseline level of 678, by 40% by March 31, 2014.
- Method of counting phone books: Telephone service providers will provide the number of books sent to the Agency for the given year.
| Performance Measure | RPP | DPR |
|---|---|---|
| Target Status | ||
| Baseline percentage of IT hardware purchases that are environmentally preferred models. | 83% | |
| Progress against measure in the given fiscal year. | N/A | |
Strategies / Comments
- ACOA has ensured that this target meets SMART target requirements, including: specific, measurable, achievable, relevant and time-bound.
- Definition of environmentally preferred model: Models purchased through the Public Works and Government Services Canada (PWGSC) Green Standing Offer
- During 2011-2012, ACOA will determine types of equipment to be included, establish a baseline of the dollar value of IT equipment purchases that are being made through the PWGSC Green Standing Offer, and report on progress.
| Performance Measure | RPP | DPR |
|---|---|---|
| Target Status | ||
| Number of agendas ordered in baseline year (2009-2010) | 336 | |
| Progress against measure in the given fiscal year. | 10% | |
Strategies / Comments
- ACOA has ensured that this target meets SMART target requirements, including: specific, measurable, achievable, relevant and time-bound.
- Scope: This target refers to the physical agenda notebooks used to keep track of daily appointments. Reducing the number ordered, and encouraging the use of electronic calendars available as part of email software will have an impact on the amount of paper produced and consumed by the Agency.
- Method for determining the number of agendas ordered: Each regional office was asked to provide the total number of printed agendas in the baseline year of 2009-2010. Head Office then aggregated the number of agendas from all regions and Head Office to determine the overall count. The total number of agendas ordered in future years will be compared against this
count.
8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision making.
| Performance Measure | RPP | DPR |
|---|---|---|
| Target Status | ||
| Percentage of acquisition cardholders who have green procurement training (baseline 2010-2011) | 28% | |
| Percentage of designated employees who have green procurement training | N/A | |
| Percentage of acquisition cardholders who have green procurement training at the end of the given fiscal year. | 100% | |
| Percentage of designated employees who have green procurement training by the end of the given fiscal year. | N/A | |
Strategies / Comments
- ACOA has ensured that this target meets SMART target requirements, including: specific, measurable, achievable, relevant and time-bound.
-
Scope:
- Select employees: In addition to defining acquisition cardholders during 2011-2012 ACOA will define designated employees, determine groups and levels implicated and establish targets for these employees (i.e. material managers, procurement personnel)
- Recognized training course: For acquisition cardholders, this will be achieved by means of an online course offered through the Government of Canada’s training website. For designated employees identified, the required training will be defined in 2011-2012.
- Select employees: In addition to defining acquisition cardholders during 2011-2012 ACOA will define designated employees, determine groups and levels implicated and establish targets for these employees (i.e. material managers, procurement personnel)
- Scope of target for acquisition cardholders: All new cardholders will be required to take the course before receiving a card. Existing cardholders will be asked to take the course in order to retain their acquisition cards.
- Exclusions may include positions that are vacant.
| Performance Measure | RPP | DPR |
|---|---|---|
| Target Status | ||
| Percentage of identified managers and functional heads with environmental consideration clauses incorporated into their performance evaluations in baseline year. | N/A | |
| Progress against measure in the given fiscal year. | N/A | |
Strategies / Comments
- ACOA has ensured that this target meets SMART target requirements, including: specific, measurable, achievable, relevant and time-bound.
- In 2011-2012, ACOA will set a baseline and establish targets. This will include defining criteria to identify positions, determining the number of positions to target and developing and implementing environmental consideration clauses in the performance evaluation process.
Management processes and controls.
By March 31, 2014, a minimum of three management processes and controls will include environmental considerations.
By March 31, 2014, a minimum of three management processes and controls will include environmental considerations.
| Performance Measure | RPP | DPR | |
|---|---|---|---|
| Target Status | |||
| Number of management processes and controls that include environmental considerations in baseline year. | N/A | ||
| Number of management processes and controls that include environmental considerations at the end of the fiscal year. | FY 2011–12 | N/A | |
| FY 2012–13 | |||
| FY 2013–14 | |||
Strategies / Comments
- ACOA has ensured that this target meets SMART target requirements, including: specific, measurable, achievable, relevant and time-bound.
- In fiscal year 2011-12, ACOA will develop an inventory of management processes and controls that could include environmental considerations and set interim target for number controls at the end of the fiscal year.
