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Expenditure Management

Reports on Plans and Priorities

2011-12

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ARCHIVED - Health Canada - Supplementary Tables


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Greening Government Operations (GGO)

Overview

The GGO supplementary table applies to departments and agencies bound by the Federal Sustainable Development Act, the Policy on Green Procurement, or the Policy Framework for Offsetting Greenhouse Gas Emissions from Major International Events.

Please note:

  • RPP refers to Reports on Plans and Priorities and represents planned / expected results.
  • DPR refers to Departmental Performance Reports and represents actual results.

Green Building Targets


8.1 As of April 1, 2012, and pursuant to departmental strategic frameworks, new construction and build-to-lease projects, and major renovation projects, will achieve an industry-recognized level of high environmental performance1.
Performance Measure RPP DPR
Target Status  
Number of completed new construction, build-to-lease and major renovation projects in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Number of completed new construction, build-to-lease and major renovation projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Existence of strategic framework. (Optional in RPP 2011-12) Completed (2011-12)  

Strategies / Comments

  1. The strategic framework for the greening of Health Canada's buildings will detail how the department intends to meet the green buildings target, 8.1.


8.2 As of April 1, 2012, and pursuant to departmental strategic frameworks, existing crown buildings over 1000m2 will be assessed for environmental performance using an industry-recognized assessment tool2.
Performance Measure RPP DPR
Target Status  
Number of buildings over 1000m2, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Percentage of buildings over 1000m2 that have been assessed using an industry-recognized assessment tool, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Existence of strategic framework. (Optional in RPP 2011-12) Completed (2011-12)  

Strategies / Comments

  1. The strategic framework for the greening of Health Canada's buildings will detail how the department intends to meet the green buildings target, 8.2.


8.3 As of April 1, 2012, and pursuant to departmental strategic frameworks, new lease or lease renewal projects over 1000m2, where the Crown is the major lessee, will be assessed for environmental performance using an industry-recognized assessment tool3.
Performance Measure RPP DPR
Target Status  
Number of completed lease and lease renewal projects over 1000m2 in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Number of completed lease and lease renewal projects over 1000m2 that were assessed using an industry-recognized assessment tool in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Existence of strategic framework. (Optional in RPP 2011-12) Completed (2011-12)  

Strategies / Comments

  1. The strategic framework for the greening of Health Canada's buildings will detail how the department intends to meet the green buildings target, 8.3.


8.4 As of April 1, 2012, and pursuant to departmental strategic frameworks, fit-up and refit projects will achieve an industry-recognized level of high environmental performance4.
Performance Measure RPP DPR
Target Status  
Number of completed fit-up and refit projects in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Number of completed fit-up and refit projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per departmental strategic framework. (Optional in FY 2011-12) N/A  
Existence of strategic framework. (Optional in RPP 2011-12) Completed (2011-12)  

Strategies / Comments

  1. The strategic framework for the greening of Health Canada's buildings will detail how the department intends to meet the green buildings target, 8.4.

Greenhouse Gas Emissions Target


8.5 The federal government will take action now to reduce levels of greenhouse gas emissions from its operations to match the national target of 17% below 2005 by 2020.
Performance Measure RPP DPR
Target Status  
Departmental GHG reduction target: Percentage of absolute reduction in GHG emissions by fiscal year 2020-21, relative to fiscal year 2005-06. 10%  
Departmental GHG emissions in fiscal year 2005-06, in kilotonnes of CO2 equivalent. 3.06  
Departmental GHG emissions in the given fiscal year, in kilotonnes of CO2 equivalent. FY 2011-12 3.03  
FY 2012-13 3.00  
FY 2013-14 2.97  
FY 2014-15 2.94  
FY 2015-16 2.91  
FY 2016-17 2.88  
FY 2017-18 2.85  
FY 2018-19 2.82  
FY 2019-20 2.79  
FY 2020-21 2.76  
Percent change in departmental GHG emissions from fiscal year 2005-2006 to the end of the given fiscal year. FY 2011-12 -1%  
FY 2012-13 -1%  
FY 2013-14 -1%  
FY 2014-15 -1%  
FY 2015-16 -1%  
FY 2016-17 -1%  
FY 2017-18 -1%  
FY 2018-19 -1%  
FY 2019-20 -1%  
FY 2020-21 -1%  

Strategies / Comments

  1. Interim target: The department's annual interim target is 1% absolute reduction in GHG emissions annually (until 2020-21), relative to baseline fiscal year of 2005-06. This represents 30% of the department's overall GHG reduction target by 2014. Therefore, by the end of the first Departmental SDS under the FSDS, the department should have achieved a 3% reduction of GHG emissions.
  2. Scope: only on-road Fleet operations are included within this target, no incremental funding is being made available.
  3. Roles and Responsibilities: DG of Materiel and Asset Management Directorate (MAMD) is overseeing this target, with input and support from the Fleet Managers and Cost Centre Managers in Health Canada.
  4. Key Activities: Replacement of old vehicles, policy adherence, awareness and communications.
  5. Reporting Requirements: Annual GHG emissions will be assessed with the Federal Greenhouse Gas Tracking Protocol - A Common Standard for Federal Operations, which is provided by PWGSC. HC uses the ARI data base to monitor and manage fleet operations.
  6. Tools and Resources: Federal Greenhouse Gas Tracking Protocol - A Common Standard for Federal Operations, ARI database which manages fleet operations and an in-house MS Access data to run reports.
  7. An action plan will be developed to encourage conformity to HC's fleet standards, which includes "greening" the fleet.
  8. HC will also:
    • Provide stronger direction, guidance and a challenge function to fleet operators.
    • Utilize best practices already established from the more successful Regions/Programs.
    • Investigate practices from other Departments with similar fleet challenges.
    • Ramp up communications (Goods News, BC News, NAMMC meetings, etc.)
  9. HC will investigate the installation of after-market devices to reduce fuel consumption or track vehicle use statistics (e.g., anti-idling devices, heat recovery systems, or global positioning system devices); Review public/alternative transportation options (urban and remote); and will communicate a greater reliance on tele/video conferencing vs. travel and the use of rental vehicles, where applicable.

Surplus Electronic and Electrical Equipment Target


8.6 By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status  
Existence of implementation plan for the disposal of all departmentally-generated EEE. (Optional in RPP 2011-12) Completed  
Total number of departmental locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year. FY 2011-12 12.5%  
FY 2012-13 N/A  
FY 2013-14 100%  

Strategies / Comments

  1. By the end of the fiscal year 2011-2012, Health Canada will have a fully developed implementation plan to ensure the reuse or recycling of all its surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
  2. Furthermore, Health Canada will fully implement its plan in the National Capital Region (NCR) by the end of fiscal year 2011-2012. While representing only one region (out of eight), the NRC region is, by virtue of its employee population, responsible for the majority of EEE waste generated by the department.
  3. The department is defining location as a region, of which there are eight (8); NCR, Atlantic, Quebec, Ontario, Manitoba-Saskatchewan, Alberta, British Colombia and the Northern region. By March 31, 2014 all regions will be included in this program.

Printing Unit Reduction Target


8.7 By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status  
Ratio of departmental office employees to printing units in fiscal year 2010-11, where building occupancy levels, security considerations and space configuration allow. (Optional) N/A  
Ratio of departmental office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow. FY 2011-12 N/A  
FY 2012-13 N/A  
FY 2013-14 8:1  

Strategies / Comments

  1. Health Canada is defining printing units as all desktop printers, networked printers and multi-functional devices.
  2. Health Canada will be including all employees, not only office employees. However, the following employees will be excluded: employees who frequently deal with confidential or secret documents, those working in a space with a maximum of 15 employees or less, and employees requiring personal printers due to a disability.
  3. The number of network printing units will be determined utilizing OpenView; a network discovery service. Personal printing units will be accounted for through a method of floor walk-through and analysis of asset management databases and tools.
  4. Health Canada will use a combination of Human Resources statistics and the TBS Population Affiliation Report for determining the number of employees.

Paper Consumption Target


8.8 By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-2006 and 2011-2012, and applicable scope.
Performance Measure RPP DPR
Target Status  
Number of sheets of internal office paper purchased or consumed per office employee in the baseline year selected, as per departmental scope. (Optional in RPP 2011-12) TBD  
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to baseline year selected. (Optional in RPP 2011-12) FY 2011-12    
FY 2012-13    
FY 2013-14    

Strategies / Comments

  1. Health Canada will use 2011-2012 fiscal year as the baseline year to measure internal paper consumption per office employee. Leading up to the baseline year, Health Canada will establish a concrete strategy to meet the 20% target.

Green Meetings Target


8.9 By March 31, 2012, each department will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status  
Presence of a green meeting guide. (Optional in RPP 2011-12) Completed (2010-11)  

Strategies / Comments

  1. Health Canada is committed to adopting a guide for green meetings by end of FY 2011-2012 and adopting it by March 31, 2012.
  2. Adoption of this guide is defined as obtaining approval from senior management, making the guide available to all Health Canada employees and ensuring effective communication of the guide's principles through awareness campaigns.

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.5


8.10 Target 1: By March 31, 2014, 60% of IT hardware purchases will be identified as environmentally preferred models up from 29% in 2009-10.
Performance Measure RPP DPR
Target Status  
Increase percentage of IT hardware purchases identified as environmentally friendly from baseline of 29% in 2009-10. 48%  
Percentage of IT hardware purchases that meet the target relative to total of all purchases for IT hardware in the given year. 29%  

Strategies / Comments

  1. i. Scope: N7010 ADP equipment
    N7020 ADP CPU
    N7021 ADP CPU
    N7022 ADP CPU
    N7025 ADP Input-Output
    N7035 ADP support equipment
    N7042 Mini and micro computer control devices
  2. Exclusions: laboratory or field equipment and purchases using acquisition cards
  3. Departmental policy mandates use of PWGSC standing offers (which include IT hardware purchases).
  4. IT hardware purchases represent approximately 50% of assets
  5. Other: Volume/percentage of "unknown" responses from the baseline year (34.7%)
  6. Other: HC will utilize its green procurement field in SAP to assess the environmental friendliness of IT Hardware. To decrease confusion on what is "green", SAP users have been given six specific options to choose from and extensive documentation on each:
    • Unknown (Included to increase data reliability and assess the level of user awareness)
    • Environmental Attributes of Supplier
    • Uncertified Environmental Attribute
    • Certified Environmental Attribute(s)
    • Recycled Content
    • No Environmental Attribute
  7. A communication strategy will be developed to encourage procurement officers and/or Cost-Centre Managers to comply in purchasing "green" IT hardware and utilize the SAP system to identify the greenness of procured items.
  8. Investigate whether IT Hardware providers (standing offers) can be limited to offering environmental preferred products only.


8.10 Target 2: By March 31, 2014, 60% of specified purchases of office supplies will be identified as having environmental features up from 30% in 2009/10.
Performance Measure RPP DPR
Target Status  
Increase percentage of office supply purchases identified as environmentally friendly from baseline of 30% in 2009-10. 50%  
Progress against measure in the given fiscal year. 10%  

Strategies / Comments

  1. Scope: N7045 ADP supplies
    N7510 Office supplies
    N7520 Office devices and accessories
    N7530 Stationary
    N7540 Standard forms
    N7035 ADP support equipment
    N7042 Mini and micro computer control devices
    Exclusions: purchases using acquisition cards
  2. Other: HC will utilize its green procurement field in SAP to identify "office supplies" with environmental features. To decrease confusion on what is "green", SAP users have been given six specific options to choose from and extensive documentation on each:
    • Unknown (Included to increase data reliability and assess the level of user awareness)
    • Environmental Attributes of Supplier
    • Uncertified Environmental Attribute
    • Certified Environmental Attribute(s)
    • Recycled Content
    • No Environmental Attribute
  3. A communication strategy will be developed to encourage procurement officers and/or Cost-Centre Managers to comply with purchasing "green" office supplies and utilize the SAP system to identify the greenness of procured items.
  4. Investigate whether office supply providers (standing offers) can be limited to offering environmental preferred products only.


8.10 Target 3: By March 31, 2014, 90% of vehicles purchased annually are right sized for operational needs and are the most fuel efficient vehicle in its class, as per HC Fleet Standards and/or are an alternative fuel vehicle.
Performance Measure RPP DPR
Target Status  
Number/percentage of vehicles purchased in a given year that conform to the directives of HC Fleet Standard versus number of vehicles purchased that did not comply to HC's Fleet standard. TBD  
Progress against measure in the given fiscal year. N/A  

Strategies / Comments

  1. Semi annual reports will be obtained through SAP and/or ARI to identify new fleet acquisitions. These will be individually assessed against the existing fleet standard matrices to determine compliance.
  2. The current HC standard was developed in 2008 and is to be updated annually.
  3. A communication strategy is being developed to encourage compliance to the standard.
  4. Investigate centralized fleet management and fleet procurement options.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.


8.11 Target 1: Training for Select Employees

As of March 31, 2014, 100% of materiel management staff (including Director/manager and staff levels identified as having procurement functions and responsibilities in their respective work plans), will receive green procurement training through CSPS course C215 or in-house equivalent.
Performance Measure RPP DPR
Target Status  
Number/percentage of procurement and materiel management staff with formal green procurement training relative to total number of procurement and materiel management staff identified with such responsibilities in any given year. 60  
Progress against measure in the given fiscal year. (82%)  

Strategies / Comments

  1. Green Procurement policy supports all designated employees (PG group) to take green procurement training.
  2. An annual Human Resources report identifying PG group employees will be compared to MAMD's listing of participants having taken the green procurement training through CSPS course C215 or in-house equivalent.
  3. Total number of PG positions at HC = 60
  4. iv. PGs that have not taken the course(s) will be followed up accordingly to encourage compliance.


8.11 Target 2: As of March 31, 2014, 100% of managers and functional heads of procurement and materiel management will have greening of government operations included in their Employee performance evaluations
Phase 1a: As of April 1, 2011, employee performance evaluations for PG Group Directors and Managers as it relates to greening of government operations (including adherence to greening initiatives /directions / frameworks and standards by subordinates) will be incorporated into their Employee performance evaluations
Phase 1b: As of April 1, 2012 employee performance evaluations related to greening of government operations will be included as part of the Corporate Commitments for Executives.
Phase 2: By April 1 2013, employee performance evaluations for Program and Regional Managers with procurement responsibilities/authorities related to greening of government operations (including adherence to greening initiatives/directions/frameworks and standards by subordinates) will be included as part of their performance evaluations.
Performance Measure RPP DPR
Target Status  
Phase 1a:
Number of performance evaluations of identified positions of managers and functional heads of procurement and materiel management within MAMD that have environmental consideration clauses relative to the total of identified positions.
Exclusions may include positions that are vacant.

Phase 1b:
Number/percent of performance evaluations of identified EX positions that have environmental consideration clauses relative to the total of identified EX positions.
Exclusions may include positions that are vacant.

Phase 2:
Number/percent of performance evaluations of identified positions (Regional Directors and PG Program Managers) that have environmental consideration clauses relative to the total of identified positions.
Exclusions may include positions that are vacant.		 2/11






TBD







TBD		  
Phase 1a: Progress against measure in the given fiscal year.
Phase 1b: Acceptance/Inclusion of "greening of government operations" as part of the Corporate Commitments for Executives and specific identification of positions and applicable clauses.
Phase 2: Specific identification of positions and applicable clauses		 18 %



TBD


TBD		  

Strategies / Comments

  1. Phase 1a - By April 1, 2011 all HC Materiel and Asset Management Managers and functional Heads within the Materiel and Assets Management Directorate (1 DG, 3 PG-6 Directors and 7 PG-5 Managers) will have Greening of Government Operations clauses embedded into their Employee Performance Evaluations.
  2. Phase 1b - By April 1, 2012 HC will develop strategies to have Greening of Government Operations embedded into the Corporate Commitments for Executives; including identifying applicable EX positions and matching them to appropriate clauses.
  3. Phase 2 - HC will develop the extent of the scope of Program and Regional Managers with procurement responsibilities/authorities related to greening of government operations during 2011-2012 and develop and implement strategies to incorporate environmental clauses into their employee performance evaluations


8.11 Target 3: Management processes and controls

By 2014, HC will ensure that 100% of management processes and controls accommodate green procurement, as appropriate.
Performance Measure RPP DPR
Target Status  
Number of Procurement related tools with a "greening" process vs. number of Procurement tools still requiring a "greening" process" TBD  
Progress against measure in the given fiscal year. N/A  

Strategies / Comments

  1. 2011-12 will be spent analysing department's decision-making processes and controls to determine baseline and to indicate those that should include environmental considerations.
  2. Communicate to stakeholders.

Notes:

  • 1 This would be demonstrated by achieving LEED NC Silver, Green Globes Design 3 Globes, or equivalent.

  • 2 Assessment tools include: BOMA BESt, Green Globes or equivalent.

  • 3 Assessment tools include: BOMA BESt, an appropriately tailored BOMA International Green Lease Standard, or equivalent.

  • 4 This would be demonstrated by achieving LEED CI Silver, Green Globes Fit-Up 3 Globes, or equivalent.

  • 5 Alternatively, departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act (FSDA) can follow the approach required of FSDA departments for green procurement by setting and reporting on green procurement targets as specified in the "Green Procurement Targets" section in the above table.



Date Modified: 2011-06-09
 
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