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PWGSC is the custodian of the buildings and grounds within the area surrounding Parliament Hill, known as the Parliamentary Precinct. Part of this important mandate is to maintain the historical and architectural integrity of these assets.
A Long Term Vision and Plan (LTVP) for the Parliamentary Precinct, approved in 2001, was developed to help guide the fulfillment of this mandate. In May 2005 Cabinet instructed the Minister of PWGSC to return with options to revise the LTVP and its associated costs.
A revised LTVP was presented and approved by Cabinet in 2007. This update, which was undertaken in conjunction with the Parliamentary Partners - the Senate, the House of Commons and the Library of Parliament – established a comprehensive approach for rehabilitating the heritage buildings, providing additional parliamentary accommodations and creating a secure and welcoming environment for parliamentarians, staff, visitors and tourists.
One of the key features of the 2007 LTVP is a new Implementation Strategy. This strategy is composed of a broad strategic direction and a series of cyclical five-year programs. These cycles provide greater flexibility in planning and implementation based on changing government and parliamentary priorities, building conditions, etc. This flexibility allows for more accurate costing and more realistic project timelines.
Each five-year program is composed of three components:
The LTVP has a reporting framework that enables the Parliamentary Partners and PWGSC to achieve immediate priorities and to set long-term direction. The LTVP has strong oversight and accountability measures that will ensure more effective management of the costing, planning and scheduling of the LTVP through new government approvals every five years. In addition to the annual Departmental Performance Report, the Parliamentary Precinct provides regular quarterly report cards to the Minister and the Parliamentary Precinct Oversight Advisory Committee. An annual report on progress of the LTVP program to the Treasury Board Secretariat is also provided.
West Block Program
The West Block, located within the Parliamentary Precinct, is the oldest of the parliamentary buildings located on the "Hill". The three-storey building was built in three phases starting in 1859 and was completed in 1906. The West Block provides accommodation for Members of Parliament (MPs) and for parliamentary functions and support services.
Renovations of the building are required for health and safety and asset integrity reasons. In order to implement the renovations, the building has to be completely vacated, thus requiring the provision of alternate accommodations for the MPs, parliamentary functions and support services. Consequently, the program of work will be undertaken in two phases.
Phase 1 involves:
Phase 2 involves:
The most recent Preliminary Project Approval (June 2005) is $769.2 million (GST excluded). The current schedule calls for MPs and support staff to vacate the West Block in the autumn of 2010 (Phase 1), with rehabilitation work (Phase 2) to start shortly thereafter. In 2009-2010, much of the work of Phase 1 was completed and planning for Phase 2 well advanced.
Wellington Building
The Wellington Building is located at 180 Wellington Street, across from Parliament Hill. It is a six-storey structure first built in 1925 and later enlarged in the 1950s by Metropolitan Life Insurance Company. The House of Commons has been the major occupant since the Crown expropriated the building in 1973 for government and parliamentary use. Renovations of the building are required to address health and safety issues, replace obsolete building systems and meet building code requirements, including seismic reinforcement. The building will be completely vacated during the renovations. This project is a key enabler of the Long Term Vision and Plan for the Parliamentary Precinct, as it will provide interim accommodation for Senate and House of Commons Committee Rooms and Offices for Parliamentarians during the restoration of the East and Centre Blocks. The work will be completed in two phases to expedite project delivery. Phase 1 will include interior demolition, asbestos abatement and seismic reinforcement work. Phase 2, dependent on additional funding, will include the restoration of the exterior envelope, renovation of the base building and interior space. Construction started as planned in spring 2010 and is targeted for completion in 2015. The current total cost estimate is $425.2 million (GST excluded).
West Block Program
West Block Rehabilitation and Infill: Project Delivery (Design)
La Promenade Building: Project Delivery (Implementation)
Food Production Facility: Project Close-out
Former Bank of Montreal: Project Delivery (Design)
1 Wellington Street: Project Delivery (Implementation)
North Towers Restoration: Project Delivery (Implementation)
West Block Investigations: Project Delivery (Implementation)
Wellington Building
Wellington Building: Project Delivery (Design)
Lead Department | PWGSC |
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Contracting Authority | PWGSC |
Parliamentary Partners | Senate of Canada, House of Commons, Library of Parliament |
Participating Departments | The National Capital Commission, the Federal Heritage Buildings Review Office and the Royal Canadian Mounted Police |
West Block | |
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Prime Contractor | The West Block building rehabilitation and infill is a joint design venture of ARCOP/FGM, architects - Montreal, Quebec. The La Promenade building renovation is being designed by KWC Architects, Ottawa, Ontario. The 1 Wellington Street renovation is being designed by DFS Architects, Montr�al, Quebec. The former Bank of Montreal building is being designed by NORR Limited Architects and Engineers, Toronto, Ontario. |
General Contractors | The La Promenade building rehabilitation is being carried out by Pomerleau - General Contracting and Construction Management, Saint-Georges, Quebec. The West Block North Towers Restoration is being carried out by Verreault, Montreal, Quebec. The 1 Wellington Street renovation is being carried out by PCL Constructors Canada Inc., Ottawa, Ontario. |
Wellington Building | |
Prime Contractor | Design consultant for the Wellington renovation project is NORR Limited, Architects and Engineers, Toronto, Ontario. |
General Contractor | Abatement, interior demolition and seismic upgrading of the Wellington Building is being carried out by PCL Constructors Canada Inc., Ottawa, Ontario. |
Milestone | RPP 2009-2010 | DPR 2009-2010 |
---|---|---|
LTVP | ||
Memorandum to Cabinet - Update on the LTVP for the Parliamentary Precinct | Completed - July 2002 | Completed - July 2002 |
Memorandum to Cabinet - LTVP for the Parliamentary Precinct – Update | Completed - May 2005 | Completed - May 2005 |
Memorandum to Cabinet - The Long Term Vision and Plan for the Parliamentary Precinct - Update 2007 | Completed - June 2007 | Completed - June 2007 |
West Block | ||
Revised Preliminary Project Approval (PPA) | Completed - June 2005 | Completed - June 2005 |
Partial Effective Project Approval (Phase 1) | Completed - June 2005 | Completed - June 2005 |
$17.2 million Spending Authority Approved | Approved - December 2006 | Approved - December 2006 |
Full Effective Project Approval (Phase 1) | February 2007 | Approved - February 2007 |
Effective Project Approval (Phase 2) | 2010 | 2010 |
La Promenade swing space completion | 2010 | 2010 |
MPs vacate West Block | 2010 | 2010 |
Major construction start | 2010 | 2010 |
Major construction completion | 2020 | 2018 |
Wellington | ||
Preliminary Functional Program Completed | July 2007 | July 2007 |
Revised Preliminary Project Approval and Phase 1 Effective Project Approval | March 2008 | March 2008 |
Consultant Contract Award | August 2008 | August 2008 |
Final Functional Program | January 2009 | January 2009 |
Phase 1 Construction Start | 2010 | May 2010 |
Phase 2 Effective Project Approval | 2010* | 2011* |
Phase 1 Construction Completion | 2012 | 2012 |
Phase 2 Construction Start | 2012* | 2012* |
Phase 2 Construction Completion | 2015 | 2015 |
*Subject to additional funding
Project objectives (expected results) | Performance indicators | Project outcomes (performance summary) | |
---|---|---|---|
Long Term Vision and Plan for the Parliamentary Precinct | Parliamentarians have safe, modern facilities that support their work and Parliament Hill is restored as the cultural centre of Canada's federal government, to the benefit of all Canadians | Under the LTVP First Five-year Program, 2007-2012, 90% of projects are to be delivered on-time, on-budget and on-scope | Status: Of the projects completed in 2009-2010, all were on-time, on-budget and on-scope. |
Progress Report
As noted in the 2009-2010 Annual Report to the Treasury Board Secretariat on the LTVP, within the Major Capital Program, all projects are on track, on budget and on scope. The following projects were successfully completed in Fiscal Year 2009/10: The Food Production Facility, which is fully operational; the relocation of Parliamentary Security Service Communication to the Confederation Building; and the relocation of the Trade Shops to 2086 Walkley Road. Additional smaller relocations occurred successfully for the e-printing services, security administration, curatorial services, laundry services, the health unit, communications, the Ethics Commissioner and the maintenance support services unit.
At the end of this reporting period, the major projects were also all on schedule and on budget, with construction projects for La Promenade, the North Towers Restoration and the Rideau Committee Rooms at 1 Wellington Street are all on track. In addition, the concept design of the West Block’s courtyard infill received endorsement from the National Capital Commission and the House of Commons, and PWGSC awarded a major construction contract for asbestos abatement, interior demolition and seismic upgrading of the Wellington building.
Progress against each of the three programs in fiscal year 2007-2008 to date is highlighted below:
An active management approach has been instituted to avoid project delays, and lessons learned have been captured and are being applied to subsequent projects of this program.
In an attempt to accelerate the overall schedule of the West Block Renovation Program, relocation of committee rooms into the former Museum of Contemporary photography at 1 Wellington Street will allow this function to be moved out of the West Block at the same time as moving Members of Parliament. This will enable the West Block to be completely vacant during construction, therefore reducing potential construction work delays and allowing for simultaneous construction activities. Overall, this strategy has allowed the complete emptying of the West Block to occur four years earlier than initially planned and its completion to occur two years earlier than planned.
West Block Program
A number of multi-million dollar contracts will be awarded for the building construction phase, as well as for the Building Components and Connectivity (BCC) component of the project (information technology systems, multimedia systems, furniture and miscellaneous equipment). It is estimated that 8,500 private-sector jobs will be generated by the implementation of the West Block Renovation Program.
Wellington Building
Several multi-million dollar contracts will be awarded over a seven-year period for building construction, information technology systems, multimedia systems, furniture and other equipment. An estimated 5,800 private-sector jobs will be generated by this project.
Project | Original Estimated Total Cost |
Revised Estimated Total Cost |
Actual Cost Total |
2009-10 | ||||
---|---|---|---|---|---|---|---|---|
Main Estimates |
Planned Spending |
Total Authorities |
Actual | Expected date of close-out |
||||
Ottawa - West Block Program | 769.2 | 769.2 | 167.7 | 70.6 | 40.8 | 280.4 | 70.6 | 2018/2019 |
Ottawa - Wellington Building - Rehabilitation | 452.2 | 425.2 | 18.6 | 9.7 | 9.8 | 101.4 | 9.7 | 2015/2016 |
The GCPMP is a major component of PWGSC's Transformation of Pension Administration agenda. The purpose of this project is to renew PWGSC's pension administration systems and services, and transform its business processes. This will allow PWGSC to provide industry standard pension administration services to employees, employers and pensioners. Employers are looking to provide better and broader services to their employees. Demographic trends indicate that by 2016, approximately 40% of the current public service will have become eligible for retirement. As a result, increasingly large numbers of employees are seeking retirement counselling and want access to capabilities that allow them to analyze their pension benefit options. Similarly, demands for enrolment services are increasing as new employees are hired to replace retirees. At the same time, pension administration business units face significant losses of experienced, trained personnel, as approximately 42 percent of the compensation trainers, supervisors, managers, and coaches became eligible to retire in the fall of 2009.
PWGSC's approximately 40-year-old systems and business-process infrastructure for pension administration are in grave need of renewal. The limited capabilities of existing processes and the archaic technology of the legacy systems severely compromise PWGSC's ability to sustain current service levels. As well, they severely limit PWGSC's ability to offer future services that are comparable to the delivery performance and cost-effectiveness industry standards. Although the project is focused on the Public Service Superannuation Act administration, the project will implement a multi-plan solution that will provide for other pension plans within the public service.
Since July 2007 the project has been completing its Implementation Phase, which is expected to take 4½ years. The project will replace the current pension systems and business processes with commercial-off-the-shelf software applications and industry-standard business processes. Implementation is proceeding according to the following phased approach, which introduces new systems and functionality over five releases aligned with the centralization of pension services delivery from departments to PWGSC:
New system / functionality and centralized service |
Target completion date |
---|---|
Release 1.0 - Implementation of Siebel Case Management software and a new Interactive Voice Response System / Centralization of Service Purchase services | Completed in February 2009 |
Release 1.5 - Implementation of enhanced case management applications, including document imaging capabilities / Centralization of Plan Enrolment and Orientation services | Completed in January 2010 |
Release 2.0 - Implementation of software functionality related to the administration of Contributor accounts and Pension Benefits Division Act/ Centralization of services related to Pension Benefit and Survivor Pension Entitlements and Employer Support | October 2010 |
Release 2.5 - Implementation of software functionality related to the administration of Service Buyback and Leave Without Pay / Centralization of Leave Without Pay services | June 2011 |
Release 3.0 - Implementation of software functionality related to the administration of Annuitant accounts and accounting | March 2012 |
The two Transformation of Pension Administration projects, the GCPMP and the Centralization of Pension Services Delivery Project (CPSDP) are currently in their Implementation Phases. Implementation activities began in July 2007 and are expected to be completed in March 2012.
Lead Department | Public Works and Government Services Canada |
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Contracting Authority | Public Works and Government Services Canada |
Participating Departments | Public Works and Government Services Canada |
Prime Contractor | HP Enterprise Services (formerly EDS Canada Inc.) 99 Bank St., 6th Floor, Ottawa, Ontario K1P 6B9 |
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Major Subcontractor(s) | James Evans & Associates (JEA) 4th floor, 844 Courtney St. Victoria, British Columbia V8W 1C4 Vangent Canada Limited (formerly Pearson Canada Solutions) 169 Colonnade Road, Nepean, Ontario K2E 7J4 Oracle Canada Inc. 50 O'Connor St., Suite 1301, Ottawa, Ontario K1P 6L2 |
Major Milestone | Date |
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Project Definition Phase (from Preliminary Project Approval to Effective Project Approval): | |
Preliminary Project Approval for completion of Project Definition | May 22, 2004 |
Release of draft Request For Proposal (Completion: May 2004) |
May 25, 2004 |
Consultations with vendors (Completion: July 2004) |
July 2004 |
Release of final Request For Proposal (Completion: September 2004) |
October 22, 2004 (Release of Request For Proposal was delayed to allow the project to address feedback from consultations) |
Close of bidding period (Completion: December 31, 2004) |
January 31, 2005 (Bidding period was extended at the request of the bidders) |
Evaluation of bids (Completion: March 2005) |
May 27, 2005 (Completion date was deferred to accommodate the extended bidding period and the larger than expected number of bids) |
Preparation of the Treasury Board submission for contract authority / Contract award (Completion: June 2005) | November 4, 2005 – Contract signed with EDS November 7, 2005 – Vendor began work (contract award was deferred to accommodate the extended bidding and evaluation periods. Treasury Board approved the contract award to EDS Canada Inc. on October 31, 2005) |
Requirements Mapping and Gap Analysis These activities were rescheduled from original planned date of January 2006 to April 2006 following contract award. |
April 2006 |
Architecture and Design (Completion: September 2006) |
September 2006 |
Effective Project Approval (Completion: November 2006) |
June 13, 2007 (Completion of the Treasury Board Submission was delayed to accommodate Treasury Board’s request to prepare a single submission for both the GCPMP and the CPSDP) |
Implementation Phase (Effective Project Approval to Close-Out): | |
Phase 5 – Effective Project Approval Start-Up Activities (Completion: January 2008) |
March 2008 (Final Crown approval and sign-off of vendor deliverables was completed March 7, 2008) |
Phase 6 – Design, Construction and Implementation:
|
|
Phase 7 – Final Maintenance Transition (Completion: January 2012) |
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Phase 8 – Close-out Phase (Completion: January 2012) |
Note: The dates for the implementation phase have been updated to reflect the implementation plans completed during the preparation of the Treasury Board Submission for Effective Project Approval.
The Pension Modernization project will renew the public service pension administration systems and business processes in order to achieve the following objectives:
Effective Project Approval was obtained in June 2007. After 3 years of implementation activities, the project is within budget and implementation is expected to be completed in fiscal year 2011-2012, as planned.
A multi-million dollar contract has been awarded for the commercial off-the-shelf software products, as well as for the implementation of the new systems and business processes, support services and ongoing maintenance. The products include Penfax for core pension administration and Siebel for the Customer Relationship Management functions. Implementation of the new solution, business processes and associated business transformation, is the responsibility of the System Integrator, HP Entreprise Services (formerly EDS Canada), to whom the contract was awarded. The implementation is being conducted in several phases over a period of approximately four and a half years (July 2007 to March 2012). During that time, it is expected that there will be some temporary positions required to support the system implementation and business transformation activities in both the National Capital Area and Shediac, New Brunswick. In the long term, the project will provide the infrastructure and processes essential to the sustainability of current pension administration operations, and positions, in Shediac, New Brunswick