Canadian International Development Agency

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Annex B

CIDA senior management nomenclature policy

1. Policy objectives

This policy outlines the nomenclature to be used in naming organizational entities and positions in the Agency's senior management hierarchy. The objectives of this policy are to:

Ensure the Agency is compliant with the Public Service Human Resources
Management Agency of Canada (PSHRMAC) policy on Organizational Authority
and Classification of Executive Group Positions; and

Provide a tool for the standardization in the designation of organizational entities and
in the use of titles at the senior management levels.

2. Policy statement

The Canadian International Development Agency (CIDA) shall ensure that the designations of organizational entities and the titles of positions in the senior management hierarchy are:

• In accordance with the Public Service Human Resources Management Agency of Canada (PSHRMAC) policy on organizational authority and classification of executive group positions; and
• Reflective of the organizational structure and relationships outlines in Annex A.

3. Effective date

May 1, 2005

4. Definitions

Branch:

organizational entities composed of several directorates and/or divisions

Directorate:

organizational entity composed of several Divisions and/or Bureau or responsible for the delivery of several programs

Division:

organizational entity composed of several sections/units bureau: office for transacting specific business

Programs:

group of related activities authorized by Parliament and designed to achieve specific objectives.

5. Application

• As organizational changes are approved, any new titles will be established in conjunction with the classification of the positions concerned, through a review of the duties and responsibilities and the organizational relationships
• The titles of Vice President, Director General and Director are to be used when the duties of the position have significant responsibility for the ongoing direction of staff and meet the following criteria:

Vice President
To be used only for those positions that:

1. Manage a Branch;
2. Are no lower than one hierarchical management level below the President; and
3. Are classified at the EX-5 or EX-4 level.

Director General:
To be used only for those positions that either

1. Manage a Branch or a Directorate;
2. Are no lower than two hierarchical management levels below the President; and
3. Are classified at the EX-3 or EX-2 level.

Director:
To be used only for those positions that:

1. Manage a Division or a Program or a Bureau;
2. Are no lower than three hierarchical management levels below the President; and c. Are classified at the EX-1.

Notes:

1. The title of Senior Vice President is to be used only for the position in the Agency that reports to the President and is responsible to assist the President in managing the Agency.
2. The title of Chief Information Officer is to be used only for the position in the
   Agency that reports to the President and is responsible to manage the
   Information Management and Technology Branch.
3. Titles with a qualifier, such as “Assistant” Director General or “Deputy”
   Director, are not to be used as they give the perception of too many management
   layers.
4. The title of a position serves to represent its reporting relationship and responsibilities within the organization. The title does not define its financial delegation or signing authority.

6. Roles and responsibilities

• The President is responsible for approving the designations of organizational entities and the proposed titles of positions, in conformity with this policy and Annex A.
• The Director General, Human Resources Division/Human Resources and Corporate Services Branch provides advise to the President on the management of this policy.
• Agency Senior Managers are responsible for respecting this nomenclature in describing organizational entities and positions in the senior management hierarchy.
• The Organizational Design and Classification Section of the Human Resources
  and Corporate Services Branch (HRCS) is responsible to:
  • Provide advice on the designations of organizational entities and the use of
    position titles; and
  • Maintain a directory of all approved designations and positions titles in both
    official languages.

Annex A: Agency senior management nomenclature

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